What are the responsibilities and job description for the Assistant Property Manager position at Mintex Technologies?
Overview:
The Assistant Property Manager will work with others in Property Management to ensure that all aspects of managing 7 buildings, totaling 768,472 sq. ft., are covered efficiently and professionally. Portfolio size has opportunity to grow. This position will function as a generalist, “jack-of-all trades”, working in the areas of operations, leasing, and financial reporting.
Responsibilities:
Building Operations/Administration:
- Assist Senior Property Manager and Engineering in all facets of building operations including life safety issues, incident reports, and insurance claims.
- Assist in preparing bid packages.
- Review work order reports weekly.
- Contact vendors to schedule work in the building and in tenant spaces.
- Supervise the tenant relations program, working with the Tenant Coordinator and the third party vendors.
- Coordinate building and tenant construction.
- Perform cleaning, landscaping, and vacant space inspections monthly.
- Perform weekly building inspections.
- Initiate pricing for miscellaneous projects.
- Review COI’s quarterly.
Management Office:
- Provide back-up for answering property management calls, as necessary.
- Assist in facilitating meetings.
Financial Reporting:
- Complete monthly variance reports for Senior Property Manager’s review.
- Prepare monthly accruals for Senior Property Manager’s review.
- Assist in preparing annual budgets for assigned properties.
- Approve invoices for assigned properties in PayScan.
- Review accounts receivable.
Communication:
- Maintain daily communication with the Senior Property Manager, Chief Engineer, Regional Accountant, and Tenant Coordinator.
- Prepare and distribute tenant memos.
- Review security report and prepare work orders.
- Interface as needed with the Regional VP, Area Director, Regional Accounting Staff, Corporate Accounting, Asset Management, and Lease Administration.
- Interface as necessary with tenants, brokers, vendors, and visitors.
Qualifications:
- Bachelor’s degree – Preferred course of study Business Administration, Real Estate or Accounting.
- Three years’ experience in the real estate industry.
- RPA designation a plus.
- Broker’s License preferred.
- Strong financial and problem solving skills.
- Relationship Skills – Ability to communicate effectively and professionally, both oral and written with owners, tenants and coworkers; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with RMR objectives.
- Organizational/Multi-Task Skills – Able to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and changes; results oriented, detail oriented and accurate.
- Decision Making Skill – Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.
- Will be required to perform off site duties through the use of a personal vehicle.
- Must have a valid driver’s license.
- Strong proficiency with property management/accounting software (preferably Yardi), ARGUS budgeting software; MS Office application (Word, Excel, PowerPoint, Outlook).
- An assessment will be administered for computer and communication skills.
- If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.
Job Type: Full-time
Pay: $60,446.00 - $70,778.00 per year
Schedule:
- 8 hour shift
Work Location: In person
Salary : $60,446 - $70,778
