Accounts Payable Specialist

Accounts Payable Specialist

Discover Mintz Group

At Mintz Group, we specialize in uncovering the truth. For over 30 years, we have provided top-tier investigative services to help our clients make informed decisions, mitigate risks, and seize opportunities. Our services span background checks, executive diligence, asset tracing, and internal investigations, conducted by a dedicated team of over 250 investigators across 12 offices worldwide.

Why Join Us?

• Global Impact: Work with a firm that conducts over 10,000 investigations annually in more than 130 countries, making a significant impact on a global scale.
• Expert Team: Join a team of professionals who are leaders in the field, bringing together diverse expertise across industries.
• Growth Opportunities: Be part of a dynamic environment that offers continuous learning and career advancement opportunities.
• Innovative Culture: Thrive in a culture that encourages innovation, excellence, and collaboration, ensuring that we stay ahead in the industry.

Be part of a firm that is dedicated to delivering factual, reliable, and actionable intelligence, contributing to the success and security of our clients.

What’s This Role About?

We’re seeking an Accounts Payable Specialist to join our finance team at Mintz Group. This critical role ensures the accurate and timely processing of invoices, payments, and reconciliations while maintaining compliance with financial regulations and company policies. As an Accounts Payable Specialist, you will collaborate closely with the finance team to optimize cash flow, resolve discrepancies, and strengthen vendor relationships. Through your attention to detail and technical expertise, you will contribute to financial reporting, support audit preparation, and help improve processes that enhance the Mintz Group’s financial operations.

What are Your Key Responsibilities?

1. Invoice & Payment Processing: Accurately enter and process vendor invoices, ensuring appropriate approvals and GL coding. Execute payments via bank transfers, checks, and wire transfers in a timely manner.
2. Financial Analysis & Compliance: Assist in maintaining a 13-week cash flow forecast. Prepare and distribute 1099s and ensure tax compliance. Support financial audits by compiling and reviewing AP-related documentation.
3. Reconciliation & Vendor Management: Reconcile vendor statements and resolve discrepancies efficiently.Manage vendor communications, invoice collection, and database updates. Ensure responsiveness to internal teams and vendors throughout the payment process.
4. Operational & Process Optimization: Assist with financial analysis and account reconciliations. Proactively identify and implement process improvements. Utilize advanced Excel functions (e.g., pivot tables, VLOOKUP, formulas) for reporting. Maintain organized financial documentation for audits and internal reporting.
5. Employee & Intercompany Transactions: Process employee reimbursements in accordance with company policies. Manage intercompany transactions and related financial tracking. Enter subcontractor time entries for payroll processing.

What Makes You a Great Fit:

1. Education & Experience: A degree in accounting, finance, or a related field with 3 years of experience, or 5 years of relevant accounts payable or finance experience without a degree.
2. Financial Accuracy & Reconciliation: Strong ability to reconcile accounts payable statements, resolve discrepancies, and maintain precise financial records while ensuring compliance with financial regulations, audit requirements, and company policies.
3. Accounts Payable & Cash Flow Management: Expertise in multi-bank and multi-currency transactions, with the ability to support financial planning through cash flow forecasting and AP reporting.
4. Technical Proficiency: Advanced proficiency in ERP accounting systems, financial databases, and Microsoft Office Suite, particularly Excel (pivot tables, formulas), for financial reporting and data analysis.
5. Problem-Solving & Attention to Detail: Ability to identify and resolve discrepancies efficiently, troubleshoot payment issues, and ensure accuracy in invoice processing, vendor management, and financial reporting.
6. Time Management & Adaptability: Proven ability to manage multiple priorities in a fast-paced environment, meet deadlines consistently, and adjust to evolving financial processes, regulations, and business needs.
7. Audit & Compliance Knowledge: Experience with audit preparation, tax regulations (including 1099s), financial reporting standards, and internal controls to ensure compliance and accuracy.
8. Vendor & Stakeholder Communication: Strong ability to liaise with vendors, internal teams, and external auditors while maintaining professionalism and ensuring efficient resolution of AP-related matters.
9. Professional Integrity & Collaboration: Upholds ethical financial practices, contributes to process improvements, and collaborates effectively with finance team members to drive operational efficiency and financial accuracy.

Ready to Join Us?

At Mintz Group, we are looking for a detail-oriented and process-driven Accounts Payable Specialist to contribute to the efficiency and accuracy of our financial operations. If you thrive in a fast-paced environment, enjoy problem-solving, and are committed to financial excellence, we invite you to apply.

This role involves a hybrid work setup, and candidates must work in New York or Washington, DC.

Why You'll Love Working With Us

• Competitive Salary: $65,000.00 To $85,000.00 Annually
• Discretionary Bonus
• Flexible Time Off-Policy
• Health Benefits: Comprehensive medical, dental, and vision coverage
• Retirement Savings: 401k plan with employer match
• Parental Leave
• Hybrid working environment: Candidates must work in New York or Washington, DC.
• Life Insurance: Company-sponsored basic life and AD&D insurance
• Additional Benefits: Flexible spending accounts (FSAs), Transit and Parking

Our Commitments As An Employer

Mintz Group is committed to providing equal employment opportunities to all individuals. We do not discriminate against any applicant or employee based on gender, transgender status, race, color, religion, marital status, pregnancy, national or ethnic origin, ancestry, citizenship, sexual orientation, age, veteran status, genetic information, mental or physical disability (unless such disability is a bona fide occupational qualification), gender identity or expression, or any other characteristic protected by federal, state, or local law. Our policy of equal employment opportunity applies to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training opportunities, termination, wage and salary administration, and the application of benefit plans and company policies.