What are the responsibilities and job description for the Accounts Receivable Specialist position at Minuteman Security & Life Safety?
Minuteman Security & Life Safety is looking for an experienced Accounts Receivable Specialist responsible for managing customer accounts and ensuring timely payments of outstanding invoices. With Minuteman, you’re working with the most technologically advanced security systems integrator in the business. Our unique product and design support offering has resulted in more than 30% growth over the past year with projected double digit over the next 12 months. To support this exciting growth, we are looking for highly motivated, technically skilled, customer-focused individuals who want to be part of our exceptional team. Minuteman is a highly entrepreneurial, fast-paced small company culture. Generous benefits packages are in place to reward positive results.
Responsibilities include but are not limited to:
• Responsible for managing customer accounts and ensuring timely payments of outstanding invoices.
• Monitoring accounts receivable and identifying overdue accounts in accordance with company policy.
• Maintaining a record of contacts and attempted contacts with delinquent accounts
• Successfully resolving customer queries regarding billing, statements, and payments
• Able to escalate queries effectively.
• Achieving or exceeding cash collection targets on a monthly or quarterly basis.
• Assembling reporting and providing thoughtful analysis of AR aging, collection activity schedule, cash collection forecast, and cash balance reporting.
• Assisting with preparation of monthly AR reserves, credit memos, write-offs, etc.
• Assisting with credit checks and other statutory requirements for onboarding new customers.
• Assist accounting team with special projects, reporting and analysis as needed.
• Daily bank account reconciliation.
Minimum skills and qualifications:
• Excellent oral and written communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and relevant accounting systems.
• Excellent understanding of accounts receivable and bad debt reserves.
• Maintain a professional, friendly, and positive disposition.
• Ability to organize, manage multiple priorities, and meet deadlines.
• Highly organized, great time management, general business knowledge.
• Strong attention to detail and accuracy.
• Commitment to company vision, mission, and values.
• Proficient in data entry and management.
• Ability to multi-task the daily activities with shifting priorities.
• Ability to work both independently and in a group environment.
• Must be able to maintain absolute confidentiality and discretion.
• High School Diploma or GED required; Accounting Degree preferred.
• 3-5 years prior Accounts Receivable/Collections experience is preferred with familiarity of various collection techniques, standard practices and procedures related to billing and collections.
• Drug test and background check are required.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
Minuteman Security Technologies, Inc is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.
