Human Resources Assistant/ Payroll Specialist

This position assists the Human Resources department with various tasks including maintenance of personnel files, orientations, hourly recruiting, ADP, Succes Factors HR module, and employee benefits.

Job Description:

• Receptionist Duties:
• Answer and transfer incoming calls
• Ensure a professional front office appearance
• Greet all visitors in a professional manner
• Handle inbound and outbound customers
• Sort mail
• Perform light office duties such as filling, copying, faxing, and inter-company mail
• Payroll Duties & Responsibilities:
• Process payroll on Monday
• Run Payroll Audit Report
• Process hours for temporary employees
• Prepare and distribute weekly reports regarding temp hours
• Correct daily miss punches
• Assist Supervisors and Managers with ADP questions
• Distribute checks
• Maintain payroll files
• Maintain ADP clocks to ensure they are synchronized
• Enroll new employees' fingerprint to ADP clocks
• Be responsible for Month end (Required to work one Saturday out of the month)
• HR Duties & Responsibilities:
• Receive and process job applications
• Update Application Flow Log
• Update Attendance Logs weekly
• Schedule interviews
• Sends new hires to drug testing
• Schedule new employee orientations
• Prepare orientation booklets
• Prepares and maintains new employees' files
• Post open positions (internal & external)
• Post/create memos & other flyers
• Process employee of the month cards, post name and picture of finals on frame
• Take pictures of new hires
• Issues Mission ID badges for new employees
• Takes orders for uniforms
• Maintains I9s updated
• Translate documents when needed
• Assist with company activities/meetings/audits
• Support HR/Employees with open enrollment
• Complete all hiring paperwork and create new employee files
• Process trainer reward bonus/ESN: $1/hr
• Process paid time off approvals
• Process child support
• Generate budget reports
• Generate staffing reports (vacancy SF)
• Request and print off manual checks
• Process retro pay / deduct
• Process new hires W4 and update
• New Hires date entry SF / Arbitration Agreement
• Verification of Employment
• Travel expenses
• Assist in Town Hall meetings
• Maintain employee personnel files
• Process all action on all hourly employees (Vacations, LOA's, Change of address, Direct Deposit, ect)
• Monitor and maintain employee attendance records
• Interact with department managers, supervisors, and employees on a daily basis in a professional manner
• Perform other duties as assigned

In the absence of an HR Representative, the HR Assistant/Payroll Clerk will be responsible for those duties with assistance from the HR Manager.

Education & Experience:

A High School Diploma, GED or equivalent is required. A College Degree is preferred. Two years of HR experience in a similar position are also required.

Knowledge, Skills, Abilities:

• Bilingual English & Spanish is required
• Familiarity with Labor and Employment Laws is necessary
• Advanced knowledge of all Microsoft Office applications including Excel is required
• Excellent communication and interpersonal skills are essential
• Demonstrated a high level of confidentiality and ethics is necessary
• Succes Factors HR module knowledge is preferred
• Experience performing interoffice administration coordination, routine transactions, and internal tracking of documents is required

Gruma Corporation and its affiliates are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state, or local law.