What are the responsibilities and job description for the Executive Administrative Support Specialist position at Mission Staffing?
Mission Staffing's Vision
We are seeking a highly organized and proactive Senior Administrative Assistant to join our team at Mission Staffing. As an integral part of our staff, this role will provide high-level administrative support to senior leadership while ensuring the efficient operation of the office.
Key Responsibilities
- Oversee daily office operations, ensuring maximum efficiency and productivity, including answering phones and taking messages.
- Prepare detailed expense reports and coordinate travel arrangements.
- Manage executive calendars, schedule meetings, and organize Zoom and conference calls.
- Provide support to senior executives with both business and personal matters.
- Assist with facilities management, ensuring the office is well-maintained.
- Coordinate daily office lunches and catering.
- Organize and manage incoming and outgoing mail.
- Maintain office and kitchen supplies, placing orders as necessary.
- Plan and coordinate company events.
- Identify and recommend improvements to office operations to enhance efficiency.
Ideal Candidate
- Intellectual curiosity with a strong self-starter mentality.
- Flexible and willing to roll up your sleeves to assist across all departments.
- Eager to take on new tasks and grow professionally within the company.
- Ability to handle confidential information with discretion and professionalism.
Technical Requirements
- Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
Education & Experience
- A Bachelor's degree is preferred.
- Proven experience as an administrative assistant in a professional office environment.
- Experience in the investment industry is a plus, but not required.
Work Schedule
Monday to Friday, 8:30 AM to 5:30 PM
Compensation & Benefits
- Salary range: $80K to $110K, based on experience.
- Bonus eligible.
- Comprehensive benefits package, including fully paid health insurance, 401(k), daily lunch, private on-site gym, and casual dress.
Salary : $80,000 - $110,000
