What are the responsibilities and job description for the Payroll Administrator position at Missionary Associates of Mary Immaculate USA?
U.S. PROVINCE OF THE MISSIONARY OBLATES OF MARY IMMACULATE, INC.
OBLATE SERVICE CORPORATION
JOB OPENING
The US Province of the Missionary Oblates is seeking a Payroll Administrator located in the USA.
Position: Payroll Administrator
Location: United States
Company: US Province Missionary Oblates of Mary Immaculate, Oblate Service Corporation
Department: Human Resources
Employment Type: Full-time, Exempt
About Us: The US Province Missionary Oblates of Mary Immaculate, Oblate Service Corporation, is dedicated to providing exceptional service and support to our community. We are seeking a detail-oriented and experienced Payroll Administrator to join our Human Resources team.
Job Summary: As a Payroll Administrator, you will be responsible for ensuring accurate and timely payroll processing for all employees. This includes calculating, verifying, and entering payroll data, reconciling discrepancies, and preparing reports. You will also implement and maintain payroll policies and procedures to ensure compliance with relevant laws and regulations.
Key Responsibilities:
- Process bi-weekly payroll for all employees accurately and on time.
- Calculate wages, deductions, garnishments, and generate payroll reports.
- Input employee changes such as new hires, terminations, and benefit changes into the payroll system.
- Maintain computerized payroll records.
- Prepare reports for bi-weekly, quarterly, and yearly reviews (e.g., 941s, W2s, ACA, WC).
- Collaborate with HR and benefit vendors to process yearly benefit information.
- Ensure compliance with company policies and procedures.
- Verify account balances and manage employee PTO changes and rollovers.
- Resolve payroll inquiries and errors.
- Serve as a Subject Matter Expert on UKG Workforce Ready.
- Train and mentor payroll processors on payroll system use.
- Ensure compliance with local, state, and federal payroll and tax regulations.
- Assist with payroll-related inquiries, audits, and analysis.
- Train new payroll system users and assist with user issues.
Qualifications:
- High school diploma required, bachelor’s degree in business administration, Finance, or Accounting preferred.
- Certified Payroll Professional (CPP) preferred.
- Minimum of two years of proven work experience as a Payroll Administrator.
- Expert knowledge of UKG Workforce Ready software.
- Proficiency in Microsoft Office 365 (Word, Excel, Outlook).
- Strong knowledge of federal, state, and local payroll and tax regulations.
- Excellent math skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to manage sensitive and confidential information.
- Strong time management and organizational skills.
- Ability to work independently and prioritize multiple tasks.
Work Hours:
- Monday to Friday, regular business hours.
- Occasional travel within the U.S. required.
Physical Requirements:
- Light to moderate physical activity, including standing, walking, sitting, bending, and lifting.
- Ability to use a computer for extended periods and make repetitive motions with hands and fingers.
- Ability to make both oral and written presentations.
How to Apply: If you are a dedicated and experienced Payroll Administrator looking to join a supportive and dynamic team, we encourage you to apply. Please submit your resume and cover letter.
Job Type: Full-time
Pay: $65,572.00 - $81,966.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Belleville, IL 62223
Salary : $65,572 - $81,966