File Clerk/Office Assistant

Summary: The File Clerk is responsible for organizing and maintaining a company’s documents and records. This role is crucial for ensuring efficient document management and accessibility withing the organization. The requirements listed below represent the knowledge, skills, and abilities necessary for successful performance in this role.

Essential Duties/Responsibilities:

• Reads incoming material and sorts according to file system in use.
• Locates and pulls requested information, and keeps records of materials removed, and traces missing records by searching files or contacting person to whom record is assigned.
• Clear files at designated intervals under direction of a supervisor, process file disposition annually.
• Transcribes notes from meetings or possibly from other sources.
• Composes and prepares routine correspondence.
• Organizes and maintains Kardex file system and files correspondence and other records. Schedules regular maintenance of Kardex filing machine.
• Conducts general office duties; answers incoming telephone calls and routes them to the proper person.

· Perform any other reasonable duties as assigned.

Competencies:

· Problem-Solving: Identifies and resolves problems on time; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.

· Technical Skills: Requires working knowledge of various types of office equipment and office software (i.e. computers, fax machines, Microsoft Office Suite).

· Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.

· Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

· Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

· Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment.

· Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position.

· Quality: Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

· Quantity: Meets productivity standards; completes work in a timely manner; strives to increase productivity.

· Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

· Initiative: Volunteers readily; looks for and takes advantage of opportunities; asks for and offers help when needed.

· Innovation: Meets challenges with resourcefulness; generates suggestions for improving work.

· Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

· Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals and can write routine reports and correspondence and speak effectively before groups of customers or employees of organization.

· Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and can compute rate, ratio, and percent and to draw and interpret bar graphs.

· Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form and can deal with problems involving several concrete variables in standardized situations.

Qualifications:

· Education and Experience: High school diploma or equivalent required.

· Office & Computer Skills: Proficient in MS Office (Word, Excel, PowerPoint) and office equipment.

· Physical Demands: Ability to sit for long periods; may require standing, walking, stooping, kneeling, or crouching; must frequently lift/move up to 10 pounds and occasionally lift/move up to 50 pounds.

· Work Environment: Moderate to high stress with a moderate to heavy workload; ability to handle stress and meet deadlines is essential.

· Valid Driver’s License.

If you are looking for an opportunity to contribute to a thriving office environment while developing your professional skills, we encourage you to apply for the File Clerk/Office Assistant position today!

Job Type: Full-time

Pay: $13.00 - $15.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $13 - $15