BUSINESS SUPPORT SPECIALIST II

Basic Function & Responsibilities:

This position is to support all office business functions of the Custodial and Landscape Service operations. Reports to the Senior Assistant Director for Business Administration and works closely with the custodial and landscape managers all associated staff.

Job Functions:

• Bi-weekly payroll - enter and record all leave time weekly, manage exceptions, research and repair all missing time and errors for more than 100 employees; Ensure that time is approved by deadline for employees to be paid
• Credit card reconciliation. This includes applications, cancellations, obtaining receipts, change requests, setting up and presenting expense reports, entering all data/funding for purchases, scanning in receipts and submitting for approval
• Prepare vouchers and purchase orders for campus maintenance, custodial and landscape services. Ensure payments agree with the invoice/quote amounts
• Balance department accounts and prepare reports to leadership
• Work orders - calculate and enter all Custodial and Grounds special events or snow removal labor as needed in maintenance billing software; Process payroll corrections on special events. Set up, track and complete work orders as needed
• ePAF/PAF's - Process all staff and/or student changes. Maintain employee files
• Recruitment - regular, temporary, student hires – collaborate with HR to create job opening, interview scheduling, prepare job offers. Monitor and report these processes as needed Student hire research in JoeSS system, take applications, FICA research and recordings. Track each semester for new hires
• Answer incoming department phone calls, email and mail and troubleshoot/route as necessary, as well as greet and assist visitors/guests
• Monthly fuel expense tracking and entry into maintenance billing software
• Journal entry transfers - for Custodial and Grounds supplies and/or services and for fuel reimbursement and other transfers as needed. Report at department meetings
• Workers’ compensation and damage reporting - Injury or damage reporting as needed, form preparation, tracking, ensuring that employees time is managed while out
• Performs other job-related duties as assigned

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

The anticipated hiring range for this position has been established as $16.82-$19.40 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 7
University Title: BUSINESS SUPPORT SPECIALIST II
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 573-341-4241.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.