Part Time Health Center Administrative Assistant

General Statement of Job

Provides clerical and administrative support for the department director, staff, and students.

Specific Duties and Responsibilities

Essential Duties:

Independently schedules appointments.

Screens incoming calls and correspondence and responds independently when possible.

Assists department receptionist (by telephone and in person) reading and routing incoming/outgoing mail, composing routine correspondence, organizes and maintains file system/records, files all department documents, and develops patient handouts/forms for clinic use.

Prepares confidential correspondences, reports, and other complex document reports.

Greets scheduled and unscheduled patients and visitors.

Assists in preparing deposits for Business Office.

Coordinates with RN for purchase order requests and billing invoices for the department/clinic.

Supervises the photocopying of correspondence, clinic records and other printed materials for the department/clinic.

Maintains clinic operations in compliance with privacy practices and Family Educational Rights and Privacy Act (FERPA).

Assists with filing and clinic records retention.

Assists with database and spreadsheet files for the department and clinic.

Assists in managing office and clinic supplies in coordination with RN and full time administrative assistant.

Assists in entering charges for services to Banner.

Assists full time administrative assistant with clinic visit Excel spreadsheet and necessary reports.

Assists students with Med Proctor for immunization compliance.

Ability to perform all duties in an open-minded, non-judgmental, confidential manner.

All other duties as assigned.

Education, Experience, and Licenses

High school diploma or GED required. Medical office experience and bookkeeping skills preferred.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to read and comprehend instructions, short correspondence, and memos.
• Ability to respond to common inquiries or complaints in written or verbal format.
• Ability to effectively communicate both verbally and by written means.
• Ability to make ethical decisions in doing what is best for both students and the University.
• Ability to effectively present information to administrators, faculty, staff, regulators, students, public groups, and/or Board of Governors.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to effectively operate a computer and multiple data bases (prefer Microsoft Word and Excel Skills).
• Ability to use or quickly learn how to use various software programs for student and patient data.
• Ability to multi-task while maintaining close attention to detail and timeliness of work production.
• Ability to work in a positive team-oriented manner with a variety of people.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to __ pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.