What are the responsibilities and job description for the Administrative Assistant, Finance position at MIT?
Posting Description
ADMINISTRATIVE ASSISTANT, FINANCE, MIT Investment Management Company (MITIMCo), to support approximately twelve members of the Operations team, which supports all the non-investment decision-making functions of MITIMCo, to varying degrees; provides comprehensive, high-level administrative support to the Finance, Real Estate Accounting, and Technology teams; provides administrative support to the Chief Financial Officer and coordinate Operations-wide meetings and events; communicates with a wide variety of investment managers, investment administrators, peer institutions, vendors, MIT management and faculty. Responsible for synthesizing, evaluating, and communicating information clearly; evaluating tasks and processes with an eye toward efficiency; scheduling internal and external meetings with varying complexities and multiple resources; responding to internal and external inquiries; and supporting development activities for teams and all of Operations.
Job Requirements
REQUIRED: High school education or equivalent and a minimum of five years administrative or related experience; excellent computer skills, including fluency in Outlook email and calendaring, SharePoint, PowerPoint, Word, and Excel; demonstrated ability to take initiative and resolve complex problems in a thorough and timely manner, determining the appropriate course of action with minimal supervision; demonstrated ability to set priorities and juggle multiple activities at once, often working under pressure and with frequent interruptions; robust communication and interpersonal skills, both verbal and written; ability to effectively adapt approach across a variety of communication styles; demonstrated success in suggesting, implementing, and following-through on improvements and refinements to increase the overall effectiveness of a team; desire to give, receive, and implement feedback with a growth mindset; ability to balance detail orientation with big-picture thinking; ability to deal with confidential information and issues using discretion; comfort interacting with high-level executives. PREFERRED: Bachelor’s Degree. Job #24575
Work is conducted from the Cambridge, MA offices at least two days per week or as needed.
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