MS Accounts Payable 3

ACCOUNTS PAYABLE JOB DESCRIPTION

Job Summary:

Utilize strong accounting skills to assist with processing accounts payables transactions. Greet customers in a friendly manner and provide assistance to the sales and operations departments. The fundamental purpose of this position is to offer a high-quality level of service that promotes the vision and purpose of Mitchell Distributing.

Key Responsibilities:

1. Answer telephone calls and greet customers in a professional and friendly manner.
2. Assist walk-in customers with product orders.
3. Ability to accurately fulfill and calculate data entry requirements.
4. Work with sales team on various projects.
5. Close end-of-day - Reconcile all prior day route tickets and route sales activity --- Process end of day before 12:00 PM daily. Print and distribute any necessary sales reports.
6. Post any AP payments.
7. Maintain route and driver / sales team information.
8. Maintain customer master files to ensure all customers have current tax numbers, and all other information is current and correct.
9. Process customer tax notices and provide copies to the driver / sales team.
10. Responsible for scheduling the conference room for meetings and making sure it is neat and clean prior to use by customers.
11. Assign and track training to all employees.
12. Assist Administrative Manager with various tasks.
13. Order PPG and office supplies.

Requirements:

1. Bachelor’s degree in communications, marketing, administrative services, or related field and / or minimum of 4 years related work.
2. Accounting experience highly preferred.
3. Must be computer literate with strong skills in Microsoft Office including Word, Excel, and Outlook. 
4. Must have excellent critical thinking, problem solving, and customer service skills while working under pressure.
5. Valid Driver’s License. 
6. Must possess the ability to operate at a high-quality level, office technology, telephone, fax machine, copier, tablets, and computers. 
7. Maintains a positive and productive relationship between the organization and our customers.