Administrative Assistant – Marketing

Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Administrative Assistant – Marketing (Part-Time)

Milwaukee County Zoo

Hourly Pay Range: $19.88 - $29.83

Closing Date 3/7/2025 or upon receipt of first 50 applications

Job Summary: This role will provide administrative assistance, customer service, and general support to the Marketing and Communications Division. The Administrative Assistant will also assist with special projects, event support, and purchasing. To maximize the Marketing and Communications Division’s effectiveness, this role will provide administrative support to all areas of the division, including public relations, social media, special events, and groups.

Essential Responsibilities

• Utilize programs such Word, Excel, Power Point, and Adobe Acrobat. Work with team members to create and edit documents related to donations, contracts, reports, newsletters, labels, and more.
• Assemble and organize promotional materials related to Zoo sponsors of events, rides, and attractions.
• Maintain and update database of media, promotional, and other division contacts.
• Manage special event registration in point-of-sale system, track attendance, and transfer customer registrations. Assist with event set up and work at events.
• Respond to phone, email, and social media inquiries. This can include general Zoo inquiries, special events, media, donations, Zoo membership, animal inquiries, and complaints. Monitor social media reviews and inbox. Maintain a positive culture of collaboration, accountability, and respectful behavior.
• Assist with populating brochure racks, ordering and filling supplies for office, and ordering and organizing office space and furniture.
• Provide support for processing invoices and payments through the finance system. Input information and organize invoices.
  
  

Minimum Qualifications

• Current resident of Wisconsin.
• Valid Wisconsin Driver’s License, able to be maintained through employment.
• Possession of a High School Diploma or GED equivalent.
• Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets (Word, Excel, Power Point, Smartsheet, and Adobe/PDF).
• At least one (1) year of experience in administrative office support.
• Ability to lift/carry and push/pull up to 30 lbs.
• Willing to flex schedule as needed for evening and weekend events.
  
  

Preferred Qualifications

• Basic knowledge of purchasing software.
• Strong oral and written communication skills, with both individuals and groups.
  
  

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.