What are the responsibilities and job description for the Administrative Assistant position at MLG Attorneys at Law APLC?
WE ARE EXPANDING AND HAVE AN IMMEDIATE OPENING!!
ABOUT US
MLG is an incredibly fast-moving, high energy law firm that is all about achieving outstanding results. We are the market leaders in automotive products liability litigation, having litigated cases against nearly every major automotive manufacturer in the world.
If you want to be part of the team that sets the standard others will judge themselves against, we welcome your application.
OUR VISION: To become the leading law firm in the nation for automotive products liability, bar none.
OUR MISSION: To use our own unique creativity to present products liability cases against manufacturers to juries throughout the U.S.
OUR VALUES
Excellence – Good enough is not good enough
Consistency – Build a reputation that enters the room before you do
Innovation – Create opportunities in areas that others have yet to even discover
Better than Yesterday – Continually grow, develop and learn
Systematic – Harness the power of organized activity
Community – Be a pillar of the community in a way that would make your mom proud.
Job Description
An Administrative Assistant will provide support to our Forensic Manager and trial services team, assisting in daily office needs and managing the team’s general administrative activities.
Requirements:Duties Include:
- Calendar management: Scheduling meetings, appointments, and managing calendars for the team.
- Communication management: Answering phone calls, responding to emails, and directing inquiries to appropriate individuals.
- Document preparation: Creating and editing documents like letters, reports, presentations, and memos.
- File management: Organizing and maintaining physical and digital files, including data entry.
- Travel arrangements: Booking flights, hotels, and transportation for staff as needed.
- Office administration: Ordering office supplies, managing inventory, and maintaining equipment.
- Meeting coordination: Preparing meeting agendas, taking minutes, and distributing meeting materials.
- Data entry and record keeping: Maintaining accurate records and databases.
- Project support: Assisting with project management tasks as needed.
Requirements:
- Education: Bachelor’s degree preferred.
Experience:
- 1-2 years of experience as an assistant.
Skills:
- Excellent verbal and written communication skills.
- Strong telecommunication skills.
- Empathetic, caring, and persuasive communication skills.
- Fluency in the use of computer systems including email programs, internet usage, customer relationship management systems, and proven ability to apply computer skills to new systems.
- Self-starter with the ability to effectively manage multiple matters at once.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Discretion and confidentiality.
OTHER IMPORTANT INFORMATION
Supervisors – Reports to the Forensic Manager.
Status – Full-time, Monday through Friday, 9 a.m. to 6 p.m. Flexibility to work evenings and weekends as needed.
Location – Beautiful office environment at the Segerstrom Performing Arts Center, across from South Coast Plaza.
Salary – Starting at $65k, depending on experience.
Benefits – Excellent career opportunity with a comprehensive benefits package, including health, dental, and vision insurance, life insurance, an employee assistance program, and a matching 401(k).
Salary : $65,000