What are the responsibilities and job description for the PROCURMENTSPECIALIST, PURCHASING- FULL TIME position at MMC #1?
JOB DUTIES
Create purchase orders from requisitions using the Meditech Purchasing Module and the Meditech Inventory module.
Distribute purchase orders to vendors via telephone contact, mail, fax, internet, EDI and GHX using the most expedient method available for each vendor.
Distribute purchase order copies to the ordering departments via either inter department mail or email.
Issue purchase order numbers to department managers on an emergency basis and follow up with the Manager when appropriate paperwork is not received to document the use of the PO.
Expedite delayed orders and back orders as needed, following up on open purchase orders before running out of stock and any orders over 30 days old.
Maintain accurate, up to date purchase order files.
Provide information on products, pricing, catalog #’s and past purchasing history as requested by MMC departments.
Keep the Meditech Data Base current with correct catalog numbers, product descriptions, vendor names and pricing changes.
Work with Accounts Payable staff to resolve purchase order/invoice discrepancies while maintaining an amicable, productive working relationship with the Finance Staff.
Inform ordering departments of any back order situations prior to it becoming a problem.
Make product substitution decisions when necessary.
Communicate Inventory back orders and product substitutions to the Contract Manager and the Storeroom Manager and Staff.
Receive and coordinate requests for Courier services between departments.
Review and release restricted Office Supply orders.
Review and approve monthly third party shipping invoices in a timely manner.
Report defective items to vendors.
Coordination of the GHX system.
Demonstrates the ability to set appropriate work priorities.
Performs other duties as assigned.
SPECIFIC JOB DEMANDS
Strength: Sedentary Work - Lifting, Carrying, Pushing, Pulling 10 Lbs. occasionally. Mostly sitting, may involve standing or walking for brief periods of time.
Reaching: Occasionally - Extending hand(s) or arm(s) in any direction.
Handling: Occasionally - Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand.
Fingering: Occasionally - Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.
Talking: Frequently - Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly.
Hearing: Frequently - Perceiving the nature of sounds by ear.
Near Acuity: Frequently - Clarity of vision at 20 inches or less.
Accommodation: Occasionally - Adjustment of lens of eye to bring an object into sharp focus. This factor is required when doing near point work at varying distances from the eye.
Color Vision: Frequently - Ability to identify and distinguish colors.
MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
High School Diploma/GED required.
Should be familiar with inventory management, purchasing, supply, receiving and distribution phase of Materials Management.
Knowledge of M&S supplies and equipment will help the Procurement Specialist be more effective.
Must be able to communicate clearly with other members of the healthcare team, customers and guests
