What are the responsibilities and job description for the 24-25 - Doyle - Senior Admin Clerk - 1.0 FTE (40 hpw) position at mmsd?
Essential Functions:
Supports the Directors, and staff through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
Ability to demonstrate professional communication via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Essential Duties and Responsibilities
Serve as an administrative assistant in support to Directors within the Secondary Programs and Pathways office.
Schedule meetings/appointments for the Directors and maintain appointment calendars.
Compose correspondence, reports, and other documents for the Directors’ signature/approval.
Compile and monitor the department procurement cards and the C&I budgets.
Assist in coordinating department activities at the Directors’ request (i.e. instructional resource inventories, processing payroll, mileage, responding to IQ tickets for designated platforms, etc.)
Assist administrators and clerical staff in the proper spending of those funds (i.e. requesting quotes, engaging in the procurement process, and maintaining internal records.)
Navigate the Munis system for payroll and the preparation and process of requisitions and Kronos for payroll.
Enter purchase orders and sheperd orders through the procurement process in collaboration with the Procurement Office
Serve as clerical support for Secondary Programs and Pathways
Coordinate office functions including development and/or revision of office procedures and job functions.
Maintain adequate office supply inventory for all Curriculum & Instruction staff.
Set up venues for meetings/appointments for the directors and teacher leaders and maintain appointment calendars.
Compose correspondence, reports, and other documents for directors and teacher leaders for signature/approval.
Compile and monitor various budgets.
Process/manage conference request forms, registrations, and mileage reimbursement.
Serve as clerical support to other departments within Teaching & Learning, as necessary
Schedule meetings/appointments
Compose correspondence, reports, and other documents
Compile and monitor various budgets
Assist in coordinating department activities
Assist with payroll, extended employment projects, reimbursements, and other related tasks.
