24-25 - Doyle - Library Services Intermediate Admin Clerk, 0.2 FTE (8 hpw)
Doyle Administration Building
Doyle Administration Building
29.25 - 29.25 Hourly Wage
Purpose of Position :
This position provides administrative support for the Library Services Coordinator and the effective management of library funds and materials across the district. This includes but is not limited to supporting the ordering of library materials in alignment with the Wisconsin Common School Fund guidelines and supporting the Library Services team in achieving the goals of the MMSD Library Plan.
Essential Duties and Responsibilities :
- Providing clerical support to the Library Services Department
- Placing and tracking orders for all schools' library materials using district systems (e.g., Munis). This includes, but is not limited to :
Common School Fund purchases for the Library Services Coordinator and LMTS : books, makerspace materials, magazine subscriptions, online database subscriptions, ebook content credit, and library technology
Makerspace supplies for all schools, ensuring a streamlined submission processCreate database selection documents, budget spreadsheets, and other ordering supports for LMTSManaging communication and follow-up regarding the ordering process.Communicate with LMTS, principals, and school secretaries regularly regarding orders
Follow up with LMTS as needed regarding order statusesCorrespond with vendors to maintain updated information and troubleshoot ordersProcessing and tracking invoices and payments for all library materials ordersSupporting the maintenance of an effective library catalog system.Complete various regular updates in the library catalog system
Manage the data entry of copy / barcoding information for library materials into the library system, textbook, and media manager databases as needed, including instructions for specific materials and sitesImport photos and resources into DestinyProvide support for library PD and events as neededSupport the organization of materials and lists for PD and events
Other duties as assignedKnowledge, Skills, Abilities to perform essential job functions :
Ability to follow detailed technical steps and communicate information in print form using a variety of formatsAbility to manage and monitor multiple budgets from varied funding sourcesDemonstrated organizational skills and proven ability to be self-directedAbility to manage multiple tasks in a timely and courteous mannerExcellent communication skills, both written and verbal, along with customer service experienceAbility to problem-solve effectively and courteously around customer needs.Ability to work independently and as part of a teamAbility to cross-culturally and / or commitment to work toward improving one's own cultural competence, e.g., valuing difference / diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areasRequired Qualifications :
High school diploma or equivalentExperience and proficiency working with a variety of computer programs, including :Word processing : MS Word, Google Docs
Database and spreadsheet programs : MS Excel, Google SheetsPresentation platforms : MS PowerPoint, Google SlidesAdobe AcrobatPreferred Qualifications :
Experience with Tyler Technologies Munis purchasing systemPrevious secretarial or clerical experience, preferably at the administrative levelPhysical and Sensory Requirements :
Tasks involve the ability to exert moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and lifting, carrying, pushing and pulling objects and materials of moderate weight, twenty to fifty poundsAbility to operate a variety of office equipment (personal computer, phone, fax, copier)Environmental Adaptability
Ability to work under general safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injuryTasks are regularly performed in safe and comfortable surroundings without exposure to adverse environmental conditionsDisclaimer : This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above. Employees in this position may be required to perform additional job-related tasking as directed by the supervisor.
The Madison Metropolitan School District is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.
