Assistant Project Manager

ASSISTANT PROJECT MANAGER

Summary:

To provide on-site and office coordination for all phases of the construction projects, including estimating, scheduling, coordinating subcontractors, material and equipment, ensuring that specifications are being strictly followed, and work is proceeding on schedule and within budget.

Essential Functions / Major Responsibilities of Assistant Project Manager:

• Liaise with a complex team of qualified & experienced architects, designers, planners, consultants, city officials and contractors.

• Ensure projects are managed and completed satisfactorily, meeting all the different criterion and within budget timelines and costs.

• Manage scheduling, budgets, staffing, project set-up with sub-consultants, vendors and contractors.

• Assure design conforms to contractual agreement with clients.

• Deliver fully operational projects on time and on budget

• Oversee multiple in-progress projects

• Schedule subcontractors, consultants, and vendors in critical path to ensure timely completion.

• Communicate with project team regarding ASI’s, RFI’s, and Material Submittals.

• Approval of Take-Offs from Estimating Department

• Attend OAC Meetings as required

• Ensure that subcontractor is fully executing and complying with his contracted scope of work.

• Coordinate required inspections with local jurisdictions.

• Identify subcontractor non-compliance with safety, health, and environmental quality standards.  Identify conflicts in construction progress and communicate them to project team for resolution.

• Preside over weekly subcontractor meetings designed to coordinate the work.

• Issue notices of non-compliance to subcontractors in regards to quality of work or scheduling.

• Perform job progress and completion punch list identification and completion.

Secondary Functions:

• Assist in budgeting, bidding of subcontracts.

• Assist in obtaining permits or approval of revisions.

• Gather project material submittals and maintain records of approvals at the job-site.

• Identify areas of work that are outside of subcontracted scope.

• Preside at pre-construction meeting with each subcontractor.

Job Scope:

he Assistant Project manager will provide support to Project Managers and Superintendents for the timely completion of the project and ensuring that the project is constructed in strict accordance with plans, specifications, and local codes. The Assistant Project manager will schedule all subcontractors, consultants, and vendors, as well as ensure their completion of work within time allowed. The Assistant Project Manager will provide support for the coordination of work directed in the field, provide work is performed in accordance with plans and specifications. Conflicts or revisions to the plan shall be communicated with the project team (i.e. superiors, architect, engineer, consultant, owner) for mutual resolution, prior to execution of work that deviates from the approved plans.

Knowledge, Skills and Abilities:

• Provide direction to and resolve problems amongst 30 subcontractors and vendors.

• Ability to identify deficient work and provide resolution.

• Communicate using the following tools: telephone, fax machine, written logs, email, computer, blackberry devices, digital camera.

• Blueprint reading.

• Physically lift up to 100 lbs.

• Endurance and ability to visit entire job site, including stairs or other elevated structures.

• Monitoring jobsite general health and safety.

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Organizes or schedules other people and their tasks; Develops realistic action plans.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.

• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.

• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Other Qualifications:

• Must be able to travel to the jobsite(s) as assigned.

Education and/or Experience:

Minimum of three years of verifiable experience, thorough knowledge of trades and be computer literate. Experience in tract housing and multifamily production is preferred. Office experience of Master Builder, Microsoft office (Excel, word, project & Outlook) is also preferred. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position involves work at a construction site where duties will be performed both indoors and outdoors.

• Overtime may be required to meet project deadlines

• Dexterity of hands and fingers to operate a computer keyboard, mouse and other business machines

• While performing the duties of this Job, the employee is regularly required to stand and walk

• Climb or balance; stoop, kneel, crouch, or crawl

• Talk or hear

• The employee is occasionally required to sit.

• The employee must occasionally lift and/or move up to 50 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; extreme cold and extreme heat. The employee is occasionally exposed to toxic or caustic chemicals; risk of electrical shock and risk of vibration. The noise level in the work environment is usually loud.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Construction management: 3 years (Required)

Ability to Commute:

• Miami, FL 33146 (Required)

Work Location: In person