Executive Assistant to Presidents

At MOCEAN, we believe our success stems from our people. That’s why we’re seeking a driven and organized Executive Assistant to support two very active Presidents. In this role, you’ll be an essential partner, ensuring our senior leadership operates seamlessly. If you’re a proactive problem solver with exceptional communication skills and a sharp eye for detail, this could be the perfect fit for you.

What You’ll Do

• Support the Presidents: Be the go-to resource for our senior leaders by managing their schedules, communications, and priorities.
• Streamline Processes: Refine workflows and coordinate resources to keep operations efficient and focused.
• Coordinate Communication: Serve as a key point of contact between the Presidents and internal/external stakeholders.
• Organize and Prioritize: Ensure executives’ priorities align with organizational goals through careful planning and task orchestration.

Your Responsibilities

• Manage calendars, emails, and calls for the Presidents, keeping their schedules organized and efficient.
• Coordinate travel arrangements, including accommodations, transportation, and itineraries.
• Prepare weekly expense reports and timesheets.
• Prepare materials and organize information flow for meetings, presentations, and other executive needs.
• Provide day-to-day office support, from maintaining contact databases to creating documents and spreadsheets.
• Maintain strict confidentiality and professionalism with sensitive information.
• Plan and execute team meetings, company events, and off-site activities.

• Minimum 5 years in an administrative role supporting senior leadership
• Outstanding written and verbal communication skills
• Excellent organizational skills with the ability to juggle multiple projects at once
• Prepare expense reports and other documents as needed
• Tech-savvy, with proficiency in office tools like MS Office, including SharePoint and Teams, and a willingness to learn new software
• Flexible and adaptable to changing priorities, with a collaborative mindset
• Trustworthy and capable of maintaining confidentiality

Preferred Skills

• Experience managing budgets and expenses
• Familiarity with creating and improving internal processes and electronic filing systems

At MOCEAN, we’re not just looking for an assistant – we’re seeking a trusted partner who will help our Presidents lead effectively and keep our business moving forward. If this sounds like you, let’s connect.

Compensation Benefits

• - The final salary offered will be dependent on factors such as experience, location and budgets.
• Benefits include generous paid time off, including 10 holidays, six sick days annually (for FTE), subsidized health insurance (medical, dental, vision), short/long term disability, fertility/family planning benefits, 401(k) with company match and more.