What are the responsibilities and job description for the Executive Assistant to Presidents position at Join Us?
Job Description
Job Description
Description :
At MOCEAN, we believe our success stems from our people. That’s why we’re seeking a driven and organized Executive Assistant to support two very active Presidents. In this role, you’ll be an essential partner, ensuring our senior leadership operates seamlessly. If you’re a proactive problem solver with exceptional communication skills and a sharp eye for detail, this could be the perfect fit for you.
What You’ll Do
Support the Presidents : Be the go-to resource for our senior leaders by managing their schedules, communications, and priorities.
Streamline Processes : Refine workflows and coordinate resources to keep operations efficient and focused.
Coordinate Communication : Serve as a key point of contact between the Presidents and internal / external stakeholders.
Organize and Prioritize : Ensure executives’ priorities align with organizational goals through careful planning and task orchestration.
Your Responsibilities
Manage calendars, emails, and calls for the Presidents, keeping their schedules organized and efficient.
Coordinate travel arrangements, including accommodations, transportation, and itineraries.
Prepare weekly expense reports and timesheets.
Prepare materials and organize information flow for meetings, presentations, and other executive needs.
Provide day-to-day office support, from maintaining contact databases to creating documents and spreadsheets.
Maintain strict confidentiality and professionalism with sensitive information.
Plan and execute team meetings, company events, and off-site activities.
Requirements :
Minimum 5 years in an administrative role supporting senior leadership
Outstanding written and verbal communication skills
Excellent organizational skills with the ability to juggle multiple projects at once
Prepare expense reports and other documents as needed
Tech-savvy, with proficiency in office tools like MS Office, including SharePoint and Teams, and a willingness to learn new software
Flexible and adaptable to changing priorities, with a collaborative mindset
Trustworthy and capable of maintaining confidentiality
Work in office 2-3 days per week
Preferred Skills
Experience managing budgets and expenses
Familiarity with creating and improving internal processes and electronic filing systems
At MOCEAN, we’re not just looking for an assistant – we’re seeking a trusted partner who will help our Presidents lead effectively and keep our business moving forward. If this sounds like you, let’s connect.
Compensation Benefits
Annual salary : $75K - $85K The final salary offered will be dependent on factors such as experience, location and budgets.
Benefits include generous paid time off, including 10 holidays, six sick days annually (for FTE), subsidized health insurance (medical, dental, vision), short / long term disability, fertility / family planning benefits, 401(k) with company match and more.
Hybrid work schedule, remote work at minimum 2 days per week
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