What are the responsibilities and job description for the Vendor Coordinator position at Modern Construction Services?
Modern Construction Services – Vendor Coordinator, Facility Maintenance
Opportunities for advancement in our growing company!
Essential Functions:
Find and solicit prospective Facilities Maintenance vendors, subcontractors, and suppliers through online research, sourcing, emails, network connecting, and communication through outbound telephone calls.
Coordinating with Facilities team to prioritize need for vendors in specific locales and specific clients.
Ask and ascertain a potential vendors’ MCS required qualifications for approval, which may include but not limited to licensing, business bio, availability, hours of operation, location, work-radius, labor rate, current level of insurance (COI), tax (W9) certification, credit terms, and requirements.
Process MCS New Vendor Applications, retrieve new vendor required documents, certifications, and contracts.
Submit New Vendor Qualification Packets to Finance for approval.
Enter new vendor accounts into the work order and vendor management system.
Build and maintain customer relationships with established vendors through regular calls and check-ups.
Maintain and update the vendor database, to ensure all certificates of insurance, W9 Taxpayer Identification, and related qualification documents, credit terms and conditions are current and satisfy MCS best practices.
Role requires daily interaction, communication, and coordination between multiple departments.
Use of mobile technology, including laptops, iPads, and smartphones to access time, job allocation, online database systems, and workforce management tools.
Familiarity with construction trades helpful but not required
Skills Required:
A “customer service culture” where your communication and interaction uses a positive tone, forming connections, building comfortable and positive relationships with vendors.
Research various data sources, gather relevant information, plan, prioritize, and achieve goals.
Type and enter data into different online computer systems and databases.
Knowledge of MS Word, Excel, email, and calendar/scheduling systems (ie., MS Outlook).
Operate standard office equipment such as printers, scanners, copiers, and telephones.
Work effectively in an office and team environment.
Minimal Education and Skills:
High school or GED equivalent.
Work Environment:
This role requires operating in a climate controlled, office environment. This role routinely uses standard office equipment (printers, copiers, filing cabinets
What we have to offer:
- Rapid growth potential
- Responsive and supportive management team
- Flexible work options
- Full benefit package including health, vision, dental, 401k, PTO
- Positive corporate culture that believes in winning as a team
- Opportunities for management and crossover training
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $25
