Senior Manager, Meetings and Travel

The Role

Reporting to the Director Travel, Meetings and Fleet, the Senior Manager, Meetings and Travel is responsible for the development, implementation, and management of Moderna’s strategic meetings management program. Working across the global enterprise, this role will partner with key stakeholders in the planning, coordination, and execution of company meetings, conferences, and events. The role ensures adherence to policy for both meetings and travel, and sources cost-effective locations and vendors. In addition to the primary responsibilities for meeting services, this position will support transient travel on an ad-hoc basis. This role is remote based in the United States. The Senior Manager, Meetings and Travel, Procurement is responsible for meetings management globally, managing time zones and local ways of working to build sourcing strategies that make it possible for Moderna to compete as a global company.

This role offers a unique opportunity to join the Indirect Procurement team, a global strategic team working in every market where Moderna has a direct presence or an indirect market relationship through a third party. Moderna is a company that is growing quickly and expanding across the globe. This role offers an opportunity to have a tremendous impact on Moderna’s growth, participating actively in building the commercial capabilities of the company, allowing Moderna to distribute lifesaving vaccines to patients in our current but expanding markets, as well as in new markets.

The role will work directly with internal stakeholders who require meeting/travel services in all time zones. The work will range from developing long-term strategy for meetings management, managing meetings technology, planning, and executing meetings, global RFPs for meeting services, developing relationships with third-party meeting planning agencies, as well as ensuring compliance with policies, legal requirements, and industry standards. The person in this role needs to be a self-starter, must independently seek out opportunities to interface with internal stakeholders to understand meeting and event needs, and to educate all parties on the policies, processes, and resources available from meeting services.

Here’s What You’ll Do

The Senior Manager, Meetings and Travel, will be responsible for managing an annual meeting and event spend of approximately $30M. This includes implementing and managing the following key activities:

• Stakeholder Engagement: Build and cultivate strategic stakeholder relationships to find the optimum balance between meeting company needs and delivering total value. Leverage internal tools to foster engagement throughout the organization.

• Strategic Meetings Management (SMM): In partnership with the Director Travel, Meetings and Fleet, design and develop a world-class strategic meetings management program for Moderna.

  • Serve as a subject matter expert within Moderna for meetings and events.

  • Ensure Cvent technology is being leveraged throughout the organization.

  • Train and educate stakeholders on SMM.

  • Develop best-in-class meetings standards, applicable to Moderna’s culture, values, and mindsets.

  • Promote innovation and efficiency in the meetings and travel management process.

  • Negotiate contracts with third-party venues and supporting suppliers.

  • Coordinate and liaise with external partners, consultants, speakers, and attendees to ensure seamless event logistics.

• Supplier Relationship Management: Nurture and develop key supplier relationships in the meeting and event space, including implementing key metrics, KPIs, and SLAs.

• Risk Management: Work in conjunction with Moderna’s Global Security and Employee Health and Safety departments to develop best-in-class standards for meetings and events.

• Savings Delivery: Deliver savings on a per-event and year-over-year basis, through policy adherence/enforcement and supplier negotiation without diminishing the attendee experience.

• Additional duties as may be assigned from time to time

Here’s What You’ll Need (Minimum Qualifications)

• Bachelor's degree or equivalent experience in a relevant field (Business, Hospitality, Event Management, Corporate Travel, or a related discipline).

• 8 to 10 years of experience in meetings management, event planning, or the corporate travel industry, with strong knowledge of meeting planning, logistics, and industry best practices.

• Experience and certifications with Cvent, event meetings management software.

Here’s What You’ll Bring to the Table (Preferred Qualifications)

• Proficient-level skills in the following key competencies/skills: communications, project management, relationship management, influencing, negotiation, financial acumen, analytical, presentation, aptitude for technology, results-focus, professionalism, and success in a matrixed environment.

• Excellent negotiation and vendor management skills.

• Familiarity with regulatory compliance related to meetings, events, and travel is desirable.

• Exceptional attention to detail and commitment to delivering high-quality work.

• Agility to manage multiple projects at the same time, with multiple time zone complexity.

• A proven track record of savings delivery.

• A deep desire to be a key part of building a world-class Procurement.

• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.

Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:

• Highly competitive and inclusive medical, dental and vision coverage options
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
• Family care benefits, including subsidized back-up care options and on-demand tutoring
• Free premium access to fitness, nutrition, and mindfulness classes 
• Exclusive preferred pricing on Peloton fitness equipment
• Adoption and family-planning benefits
• Dedicated care coordination support for our LGBTQ community
• Generous paid time off, including:
  •    Vacation, sick time and holidays
  •    Volunteer time to participate within your community
  •    Discretionary year-end shutdown
  •    Paid sabbatical after 5 years; every 3 years thereafter
• Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
• 401k match and Financial Planning tools
• Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
• Complimentary concierge service including home services research, travel booking, and entertainment requests
• Free parking or subsidized commuter passes
• Location-specific perks and extras!

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. 

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We’re focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.

Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the Talent Acquisition Partner or contact the Accommodations team at leavesandaccommodations@modernatx.com.  (EEO/AAP Employer) 

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