Accounts Payable Specialist

Job Overview / Summary
The Accounts Payable Specialist (APR) reports to the Finance Manager and is responsible for ensuring the integrity of accounting information by verifying, consolidating, reconciling, and entering transactions to create accurate and timely reports for the company. The primary responsibility is reconciling and processing all accounts payable. This position is a full time, forty (40) hours per week position, and requires the applicant to adapt to a high tempo operation that requires attention to detail in federally regulated environment. This position will require the APR to complete specific job related on-line training specific to the related duties of airport finance administration. This is not a remote, work from home, position.

Responsibilities

• Matching invoices with open purchase orders prior to posting into the accounts payable system.
• Review all invoices for appropriate documentation and approval prior to payment.
• Posting invoices from vendors in the accounts payable system daily for a concessions operating company.
• Reconciling monthly vendor statements with invoices, researching and correcting discrepancies.
• Prioritizing invoices according to cash discount potential and payment terms for weekly check run.
• Responsible for accurate General Ledger coding of invoices in the accounts payable system and a sound knowledge of the chart of accounts is required.
• Processing check requests.
• Responding to all vendor inquiries.
• Monitoring Accounts Payable Aging.
• Responsible for soliciting W-9s from vendors and year-end 1099 processing.
• Responsible for weekly filing of vendor payments along with proper documentation.
• Responsible for daily scanning of daily sales reports.
• Assisting with other projects or administrative tasks as may be required by the Finance Manager.

Qualifications / Education / Certifications

• An associate degree with an emphasis in accounting is required OR equivalent external work experience OR equivalent formal training in related duties.
• Must be proficient in the use of Excel Spreadsheets.
• Must be proficient in use of MS Word
• Must be proficient in use of QuickBooks
• Must have very good verbal and writing skills.
• Must be well-organized and a self-starter.
• Must be a team player and possess excellent work ethics, including a willingness to work the hours necessary to get the job done, especially during critical deadlines.
• A minimum of 1 year experience in accounting or an accounts payable position required.
• An associate degree with an emphasis in accounting is required OR equivalent external work experience OR equivalent formal training in related duties.
• Must be proficient in the use of Excel Spreadsheets.
• Must be proficient in use of MS Word
• Must be proficient in use of QuickBooks
• Must have very good verbal and writing skills.
• Must be well-organized and a self-starter.
• Must be a team player and possess excellent work ethics, including a willingness to work the hours necessary to get the job done, especially during critical deadlines.
• A minimum of 1 year experience in accounting or an accounts payable position required.

Essential Position Functions

The following functions may be performed in variable weather and environmental conditions such as jet engine fumes, noise and dust. Candidates must have the ability to perform the following:

• Regularly stand, walk, handle or feel; reach with hands and arms; talk and hear.
• Read, write and fluently speak and understand the English language.
• Use of office phone, which requires transferring calls and taking messages.
• Drive vehicles in areas congested with aircraft, moving and stationary vehicles and equipment.
• Ability to identify and distinguish colors, judge distance and spatial relationships.
• Ability to effectively communicate with customers, clients, management and other employees.
• Ability to carry out detailed but uninvolved written or oral instructions.
• Apply concepts of basic math to perform operations using units of American money and weight measurement, volume and distance.
• Regularly lift and/or move up to 20 pounds waist high.
• Wear company uniform, as directed by the company.
• Report on time to work in time to begin the scheduled shift
• Operate office equipment, computers, adding machine, printer, copier, calculator.

Job Requirements:

To perform his job successfully, an individual must be able to perform each essential job function. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Due to frequent interaction with clients, candidates must possess strong interpersonal and verbal skills. Candidates must be courteous and consciences of client needs.
• Must possess a valid Driver’s License and acceptable Motor Vehicle Record (must be able to obtain a State of Arizona Driver’s License within sixty (60) days of hire.
• Must be capable of passing a Transportation Security Administration (TSA) required criminal history records check and employment history verification.
• Must pass a pre-employment drug test and all subsequent random drug tests conducted during employment.

Compensation

Starting salary: $19.32 per hour. Regular employment pay is between $19.32 – 21.56/Hour depending annual reviews and growth in the position, plus excellent benefits, including health insurance, life insurance, dental insurance, vision insurance, pension retirement, short/long-term disability, paid holidays, personal holiday time, Arizona State Retirement System, and paid time off after six months of employment.

OTHER REQUIREMENTS

1. Candidate must be able to pass an FBI fingerprint-based criminal history record check and Department of Homeland Security Threat Assessment.

2. Candidate must be able to maintain an airport security identification badge at all times.

3. Candidate must be able to work all shifts assigned.

Job Type: Full-time

Pay: $19.23 - $21.56 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $19 - $22