Purchasing Agent

Description

Join the Team at Moldtronics, Inc. as a Purchasing Agent! Are you ready to grow and thrive in a dynamic environment? Moldtronics, Inc. is seeking a dedicated and detail-oriented Purchasing Agent to join our team.

Position Purpose

As a Purchasing Agent, you will build strong supplier relationships, develop dependable supply sources, and procure materials that meet company requirements. You’ll collaborate with internal teams to ensure timely, accurate, and budget-conscious purchases while adhering to company policies. Additional responsibilities include data entry, filing, answering calls, and related office tasks.

Key Responsibilities

• Create and manage purchase orders: You’ll prepare, track, and update purchase orders to ensure all procurement activities are documented accurately and processed on time.
• Obtain and evaluate RFQs (Requests for Quotations) for goods and services: You’ll reach out to vendors to collect price quotes, ensuring you get competitive and reliable options for goods and services.
• Prepare and maintain RFQs for customers: Your role includes drafting and updating quotation documents for customers, ensuring they are accurate, clear, and delivered promptly.
• Compile, verify, and communicate pricing details for parts: Based on customer requests, you’ll analyze and confirm pricing information, relaying it effectively to relevant stakeholders.
• Customer order contract reviews: You’ll carefully evaluate customer order agreements to ensure all terms and conditions align with company policies and client needs.
• Proactively source and procure materials and services: Your proactive approach to finding quality vendors and sourcing materials will ensure the company’s projects remain on schedule and within budget.
• Monitor vendor compliance with delivery schedules: You’ll oversee supplier performance to make sure they meet agreed deadlines and quality standards, addressing any delays or issues.
• Maintain organized procurement files and documentation: Keeping records well-organized will help ensure smooth audits and efficient access to critical information when needed.
• Collaborate with engineering and manufacturing teams on project needs: You’ll work closely with internal teams to align procurement activities with project requirements, supporting production and development efforts.
• Update contact lists and generate operational reports: Your role includes keeping supplier and vendor contact details current, as well as preparing insightful reports to support decision-making.
• Answer and route phone calls professionally: Handling incoming calls with professionalism will reflect the company’s standards and ensure inquiries are directed appropriately.
• Perform data entry tasks with precision: Accurately entering data will support streamlined operations and ensure accurate reporting for procurement and administrative tasks.
• Assist with additional tasks as assigned: Flexibility to handle other responsibilities as needed will be key in supporting the team and meeting organizational goals.

What We’re Looking For: 

We are seeking candidates who demonstrate:

• Integrity, dependability, and a proactive work ethic: We value individuals who are honest, reliable, and take initiative in their work.
• Strong written and verbal communication skills:  Clear and effective communication is essential for engaging with vendors, customers, and internal teams. 
• Proficiency with Microsoft Office Suite (Teams, Word, Excel, Outlook):  Comfort with these tools will be necessary for handling correspondence, reports, and data management.
• Hands-on experience in purchasing, ideally with knowledge of MRP/ERP software.  Practical experience in procurement processes, coupled with familiarity with inventory and resource planning systems, is highly preferred.

Preferred Qualifications

At least 2 years of experience managing purchase requisitions and orders: This ensures you have a solid foundation in procurement activities and related responsibilities.

Schedule

Monday–Friday, 7:30am - 4:00pm (overtime as needed): The role requires regular in-office presence during standard business hours with occasional flexibility for overtime.

Compensation & Benefits

Hourly pay: $20–$30, depending on experience and qualifications. Insurance coverage: Comprehensive medical, dental, and vision plans. 401K: Retirement savings plan with a 3% company match. Additional benefits: Life insurance, short- and long-term disability coverage, paid holidays, and PTO (paid time off).

Core Skills & Competencies

• Adaptability: Ability to adjust to shifting priorities and demands in a fast-paced work environment.
• Technical skills: Proficiency in procurement tools and a commitment to learning and improving skills.
• Problem-solving: Strong analytical skills to identify and address challenges effectively.
• Attention to quality: A focus on delivering high standards in all tasks, from vendor selection to data management.
• Familiarity with vendor management and compliance: Knowledge of processes and regulations associated with sourcing and supplier relations.

Physical & Mental Demands

• Desk/computer work: The role involves significant desk and computer-based tasks requiring attention to detail and sustained focus.
• In-office presence: This is an on-site role based in Downers Grove, IL, with regular attendance during business hours (7:30am–4:00pm).

Salary : $20 - $30