District Office Administrative Assistant (Anticipated)

Job Title: District Office Administrative Assistant (Anticipated)
Location: District Office
Reports To: Superintendent
FLSA Status: Non-Exempt
Position Type: Full-Time, Permanent Position

Position Summary:

The District Office Administrative Assistant provides high-level administrative support to the Superintendent and district office staff. This role involves a broad range of responsibilities including office coordination, communication, scheduling, records management, and assisting with basic financial tasks in collaboration with the bookkeeping staff. The ideal candidate is organized, detail-oriented, confidential, and able to work independently in a fast-paced environment.

Key Responsibilities:

• Serve as the Superintendent’s assistant by managing communications, correspondence, and schedules.
• Prepare, proofread, and distribute agendas, minutes, reports, and other documents for the Board of Education and district meetings, both pre and post meetings.
• Attend and record minutes at all Board meetings.
• Maintain Board of Education documents, files, permanent and historical records, including those related to all meetings.
• Serve as District Clerk filing all legal requirements as well as responding to Freedom of Information inquiries.
• Register and maintain historical records of mandatory training and professional development for Board Members and district staff.
• Stay compliant with policies, procedures, and state/federal regulations.
• Assist bookkeeping staff as needed.
• Support district wide staff and coordinate work as needed.
• Provide support during district-wide events and initiatives.
• Maintain confidentiality and handle sensitive information professionally.
• Order supplies, manage mail (internal and external), and schedule maintenance for office equipment.
• Attend meetings and training as necessary.
• Prepare and update IASB PRESS Policy in conjunction with District office personnel.
• Coordinate correspondences and schedules between the Superintendent, Board of Education, staff, parents, and community stakeholders.
• Perform other duties as assigned by the Superintendent or designee.

Qualifications/Experience/Requirements:

• High school diploma or equivalent required.
• Office experience preferred.
• Strong interpersonal, organizational, and tech skills (Microsoft Office, Google Suite).
• Knowledge of basic accounting/bookkeeping principles preferred.
• Excellent written and verbal communication skills.
• Capable of maintaining confidential and accurate records.
• Strong attention to detail, ability to work independently, as well as being able to multitask, prioritize, and to be flexible in an environment of multiple tasks and ever changing priorities.
• Ability to handle sensitive information with the highest degree of confidentiality.
• Flexible to work beyond normal working hours, including after hour meetings as required.
• Successful background check, physical, and Employment History Review.
• Bilingual skills are a plus.

Salary Range: $16.50-$18.00/hr

Board of Education Recording Secretary Salary - Based on hourly rate

Full-Time/Permanent Position

Excellent Benefit Package

Physical Demands: This position requires the ability to lift and carry up to 25 pounds. It also requires use of computers, good vision, hearing and speech for effective communication.