Accounting Manager

Description

Are you an energetic, enthusiastic, and driven finance professional who shares our co-op’s values and has a passion for great food? Are you an innovative leader who has previously excelled in a financial and managerial capacity?  Do you use your stellar organizational skills to balance multiple priorities without missing deadlines?  

This salaried position will oversee the financial health of the organization and is responsible for all accounting, financial planning, reporting and analysis. Experience as a full-charge accountant or other financial management experience required. Formal accounting, finance or related business education required. Ability to create, present, and interpret financial reports and models for various audiences.  Fluency in Excel, QuickBooks Online, Word, and PowerPoint required.

The purpose of this position is to oversee the financial health of the organization, securing the assets, and meeting all of the outstanding obligations in accordance with generally accepted accounting principles along with providing the Board, GM, and Management Team timely and accurate financial information and analysis to meet Co-op objectives. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, with or without a reasonable accommodation.

This is an onsite position supervising a team.

Co-op Benefits:

· 20% employee discount- including sale items!

· Quarterly and Annual Gainshare depending on store performance

· 401K – Traditional or Roth or Both! with up to 4% company match and free retirement counseling

· Health Insurance- 3 plans including an HSA option 

· Dental Insurance 

· Vision Insurance 

· Short & Long-term disability

· $25,000 Life Insurance policy 

· Generous Paid Time Off

· Employee Assistance Plan 

Location: 34 Cypress St Keene, NH 03431

Schedule: Monday through Friday Dayshift with flexibility for store events and business need

Pay Range: Compensation for this salaried position is commensurate with experience beginning at $72,000  per year

Monadnock Food Co-op participates in E-Verify

Check out our career opportunities at: https://monadnockfood.coop/our-co-op/careers/

Requirements

Customer Service

It is the primary responsibility of every employee of the Co-op to serve our members and customers with a superior shopping experience by using excellent customer service skills. This includes, but is not limited to: 

• Provide friendly, helpful interactions with members and customers, a willingness to assist all customers and members find the items they are looking for no matter where they may be in the store, and to explain store policies and procedures clearly, completely and concisely to customers.
• Report customer suggestions, comments and complaints to appropriate management and/or to document such in a Customer Feedback Form. 
• Support store operations during key holidays and special events

Supervisory Responsibilities

• Train store staff in financial policies and basic financial knowledge as pertains to specific job responsibilities and operations
• Present financial results and information to Staff, Board, and Membership as required
• Hire qualified applicants following established policy
• Ensure on-the-job training using training checklists; update checklists as appropriate
• Conduct performance evaluations on a timely basis
• Take disciplinary action as needed following established policy
• Organize and facilitate department meetings to create goals and action plans to address opportunities
• Keep staff informed of storewide development, news, meetings and policy changes
• Organize and maintain departmental communication system that encourages staff participation

Financial Management

• Ensure that accurate and complete monthly, quarterly, and annual financial statements and operating reports are prepared by agreed upon deadlines. Support the GM in preparation of all relevant Board governance reports.
• Provide timely and accurate analyses of results vs budgets and prior year and other key financial reports to assist the GM and management team in performing their responsibilities
• Ensure that all department operating and financial record keeping practices conforms to GAAP
• Coordinates the development of the annual capital, operating and cash budgets, ensures that annual financial planning is completed in compliance with all relevant board Policies
• Ensure that all taxes, licenses, and other government documentation are paid and filed on time
• Develop and monitor systems for internal financial controls in consultation with GM and outside CPA
• Provide consultation and assistance to Department, Store, IT/POS and HR to identify statistical or analytical reports as needed
• Ensure all debt payments in accordance with payment deadlines, covenants and requirements
• Develop cash flow projections and reporting mechanisms as required that includes minimum cash threshold to meet operating needs
• Reconcile monthly/quarterly physical inventories, provide appropriate departmental reporting of results and track overall trends to ensure understanding and encourage appropriate action as required
• Track and report capital asset purchases and disposals to our auditor.
• Maintain all required insurance records and ensure appropriate coverages are in place to meet lease/bank requirements
• Ensure all financial obligations are met in an accurate and timely manner in regards to Accounts Payable and that the Co-op’s payment status is in good standing with all vendors. Promote better staff familiarity and understanding of financial and operating performance info
• Work with the Front-End Manager on accuracy of cash-handling and researching over and shorts as necessary
• Provide timely, accurate management of Member Loan information, annual interest payments and 1099 reporting, and ensure loan repayment obligations are reflected/reported in all cash flow projections
• Plan and coordinate our Patronage Refund system in accordance with established policies and by-laws
• Maintain Patronage Refund records including retained distributions for members
• Coordinate the annual audit process and ensure all resulting audit adjustments are recorded in the financial system and recommendations agreed by the GM are implemented in operational processes

General Bookkeeping

• Ensure timely and accurate accounting in all aspects within the Financial System  
• Ensure that all bank statements are reconciled monthly and all balance sheet accounts are reconciled at least quarterly to ensure accurate financial reporting and compliance with audit requirements
• Ensure invoices are processed accurately, efficiently and in according with established guidelines
• Process tax documents as required by state and federal law, including Annual 1099-INT and 1099-MISC processing, distribution, and filing
• Ensure financial record retention is in accordance with tax and other guidelines

Qualifications

The following requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Use hands to type, handle paperwork, reach with hands and arms to grasp files, binders, etc.
• Ability to communicate with customers and coworkers
• Sufficient vision to perform your job safely and accurately
• Work a schedule that includes weekend, early morning, and evening shifts as needed

Language Skills

• Effective communication skills to listen and to give clear directions in English
• Read and comprehend simple instructions, short correspondence, and memos
• Write correspondence which may concern complex or sensitive issues
• Write reports for board or member audience
• Effectively present information in one-on-one, small group and larger all staff and member situations to customers and employees
• All employees must become familiar with membership information and must be able to provide this information to current and prospective members

Technical & Mechanical Skills

• Use a telephone, printer, computer, copier, calculator

Mathematical Skills

• Add, subtract, multiply and divide using whole numbers, common fractions, and decimals
• Perform these operations using units of American money, weight measurement and volume

Education and Experience

• Accounting Supervisor experience in a business operations environment.
• Ability to present and interpret financial reports and models for individuals with varying levels of financial knowledge
• Computer literacy, including fluency using spreadsheets [Excel], accounting software [QuickBooks], email, word processing, presentation creation, and proficient keyboard skills
• Experience in developing and monitoring budgets
• Ability to handle multiple demands
• Organized, pays attention to detail
• Ability to handle sensitive information in highly confidential manner
• Due to the specific responsibilities of this job, and to protect our co-op from financial risk, employment is contingent on passing a background and credit check

Work Environment

• Noise level is moderate. 

Excellence in this position requires:

• Regular and predictable attendance
• Working in all situations to be personable, helpful and cooperative with customers 
• Demonstrated ability to follow directions and follow through on commitments
• Ability to set up and interpret financial process to appropriately support operational needs in accordance to all the above
• Demonstrated ability to be organized and able to handle multiple demands
• Familiarity with the cooperative method of business
• Willingness and ability to meet the changing requirements of the position
• Ability to project friendly, outgoing personality
• Attendance at department and all-staff meetings
• A sense of humor
• Other tasks assigned by management

Salary : $25,000 - $72,000