Human Resources Manager

If you have a passion for Human Resources and love assisting people and are excellent at multi-tasking, then we have the perfect job for you! We are seeking a Human Resources Manager/Business office (BOM) to join the TEAM at Pennington, New Jersey!

The HR Manager/BOM will perform human resources and payroll processing-related functions and assist in the operations of HR functions and duties by carrying out the responsibilities in the following functional areas: employee relations, performance management, onboarding, policy interpretation and implementation, recruitment and employment, labor relations and employment law compliance. 

Maintains personnel files in compliance with Brandywine standards and applicable state and federal guidelines.

Advises managers, supervisors, and employees on human resource policies.

Provides information and consultation regarding employment issues (i.e., transfers, promotion/demotion, etc.)

Maintains accurate employment records and files.

Enters all new hire I-9s into the E-Verify federal database and maintains the Community’s I-9 binder.

Oversee completion of necessary coursework as needed through the Relias Learning Management System.

Coordinates the administration of employee safety, occupational health, security, and workers compensation programs; Ensures compliance with all federal, state, and local safety regulations.

Coordinate FMLA applications with employees and department managers.

Assists departments with personnel/payroll-related inquiries; advises and assists on current departmental HR procedures related to employee records; coordinates employee engagement activities and acts as a liaison between departments and staff.

Responsible for the timely entry of new hires, pay rates, pay status changes, and termination information of all employees into the HRIS database. Provides day-to-day performance management guidance to employees and managers; creates performance management documentation of such.

Assists with the effective and thorough investigations of employee complaints and employee relations issues.

Below are details regarding the Business Office Manager role: 

General Responsibilities
Direct business office activities in accordance with current applicable federal, state and local 
standards, guidelines and regulations and as directed by the Executive Director Assure that proper
procedures are maintained at all times in accounts receivable, accounts payable, payroll, general 
ledgers and other required spreadsheets to track or create information needed for business 
operations.
Standard Requirements
1. Supports the Mission, Values and Vision of Brandywine Senior Living and the facility. 
2. Is knowledgeable of resident rights and ensures an atmosphere which allows for the privacy, 
dignity and well-being of all residents in a safe, secure environment. 
3. Supports, cooperates with, and implements specific procedures and programs for: 
a. Safety, including universal precautions and safe work practices, established 
fire/safety/disaster plans, risk management, and security, report and/or correct unsafe 
working conditions, equipment repair and maintenance needs. 
b. Confidentiality of all data, including resident, employee and operations data. 
c. Quality Assurance and compliance with all regulatory requirements. 
d. Compliance with current law and policy to provide a work environment free from sexual 
harassment and all illegal and discriminatory behavior. 
4. Supports and participates in common teamwork: 
a. Cooperates and works together with all co-workers; plan and complete job duties with 
minimal supervisory direction, including appropriate judgment. 
b. Uses tactful, appropriate communications in sensitive and emotional situations. 
c. Follows up as appropriate with supervisor, co-workers or residents regarding reported 
complaints, problems and concerns. 
d. Promotes positive public relations with residents, family members and guests. 
e. Completes requirements for in-service training, acceptable attendance, uniform and dress 
codes including personal hygiene, and other work duties as assigned. 
Essential Duties
 * Organizes, maintains, and assists in the continued development and improvement in the 
community’s system of internal accounting.
* Provides relevant, complete and accurate and timely financial information to residents, 
responsible parties, administrative staff, corporate staff, insurance carriers, and 
government agencies.
* Provides training to staff necessary to support the functions of the Business Office and 
correct problems and improve service.
* Develops and maintains effective working rapport with other departments to identify any 
problems.
* Reviews bills for accuracy and obtains approval for payment.
* Assumes administrative authority, responsibility, accountability to perform all accounts 
receivable operations of the community according to policies and procedures.
* Interprets the community’s A/R policies and procedures to staff, residents, family members 
and visitors as directed by the Executive Director.
* Prepares oral and written reports to the Executive Director and Regional/Corporate 
Resident Accounting Managers regarding the status of A/R and collection issues. Maintains 
and provides statistical data as directed.
* Maintains Accounts Receivable: invoice customers, post payment of invoices, track routine 
and miscellaneous services for which residents, employees or vendors should be billed or 
credited, deposit invoice payments at bank.
* Insures timely posting of all cash receipts and maintains a manual log of said receipts.
* Performs month end closing procedures and billing functions.
* Establishes and maintains accurate, complete files for each resident; all financial reports, 
and supporting documentation.
* Follows established procedures for all collection efforts, and provides appropriate follow up 
and documentation.
* Maintains Accounts Payable: reviews bills for accuracy, pays vendors authorized by 
Executive Director following policies and procedures.
* Maintains General Ledger: posts recurring entries, posts accrual and prepaid entries 
according to schedules prepared by accountant, posts adjusting entries as directed by 
accountant.
* Maintains payroll processing: calculates hours of employees time cards, provides hours and 
other reports as directed by Executive Director. Posts wages to General Ledger.
* Investigates and responds to staff questions regarding payroll and benefit issues.
* Ensures computer data is backed up daily, weekly, and monthly, according to procedure.
* Ensures that all ancillary computer processing systems used in conjunction with billing 
systems are interfacing and functioning properly.
* Updates census information daily on the HBS resident accounting system.
* Maintains a manual census log to ensure the accuracy of census information for billing 
purposes. Reconciles log with computer-generated data at least weekly and prior to month 
end processing of bills.

What can Brandywine offer you?

Pleasant Teamwork Environment

Hands-On Immersive Training and Learning Experiences.

Resort-style Community

Supportive Corporate Team

Medical, Dental, Vision, Life, and Pet insurance

Tuition Reimbursement and college Partnerships

Referral Bonus Program

401K with company match

Free Meal Daily

Competitive Wages

Many Opportunities for Growth and Development

Being a Brandywine team member means having the opportunity to be something more than an employee. Great possibilities lie ahead a to grow as a person and in your career. It's the opportunity to become your personal best.