What are the responsibilities and job description for the Senior Corporate Paralegal position at Monroe Moxness Berg PA?

Job Description

Description :

Senior Corporate Paralegal Job Description

Monroe Moxness Berg is a boutique Minneapolis law firm and has an immediate opening for a Senior Paralegal in its Corporate practice group. Our Corporate practice handles a variety of corporate matters for large and small companies, including entity governance matters and merger and acquisition transactions for emerging and established regional and national companies. The Corporate Paralegal responsibilities would include preparing, reviewing, analyzing & organizing documents in connection with the formation and ongoing maintenance and governance of corporations, limited liability companies, and limited partnerships and as well as handling a wide range of corporate matters, such as mergers and acquisitions and financing transactions. The person in this position will also be responsible for preparing and making corporate filings as well as performing legal research.

Paralegal Responsibilities

Assist with entity formation, including checking corporate name availability, reserving corporate names, and preparing drafts of corporate organizational documents; assist with ongoing operations of corporations and corporate records maintenance; prepare foreign qualifications, withdrawals, and dissolutions. Obtain federal identification numbers. Maintain compliance calendar. File annual renewals, registrations, reports for domestic and foreign entities; and amendments to the same. Prepare & send emails reminding clients regarding state reports coming due to maintain active / good standing status. Prepare, obtain signatures & file Form 2553 (s-election) with IRS. Work with clients on preparation of Form 1023 (tax exempt status).
Perfection of Security Interest under the Uniform Commercial Code (UCC) : Prepare and file standard UCC financing, continuation and termination statements; initiate and analyze UCC search results; research filing requirements in various states and calendar expiration dates for UCC-1 filings.
Prepare and file documents and forms for ongoing corporate operations, including amendments to formation documents, by-laws, operating agreements, miscellaneous directors’ and shareholders’ member resolutions, and applications for authority to do business out of state. Organize, review and maintain entity records.
Work with various service companies and governmental agencies, including Secretaries of State, Department of Corporations, and SEC to file and retrieve documents.
Responsible for adhering to the Firm’s document management and retrieval systems.
Corporate Transparency Act (CTA) includes being a member of the firm’s CTA committee, gathering information / documents to submit BOIR reports, file BOIR reports, prepare engagement letters, work with MMB personnel to obtain FINCEN numbers, and prepare / draft checklists, transmittal documents, spreadsheets for review / approval by CTA committee.
Administrative work may include acting as a liaison with third party provider contacts (e.g., CSC, CT Corporation); make sure those that need access to websites get set up with logins / passwords; follow up with attorneys regarding outstanding work, projects, and documents.
Transactional work may include prepare Written Actions; review diligence for loan transactions; review leas documents for loan transactions and summarize, prepare closing checklist and maintain same through loan transaction closing; Email & phone communications with loan closers and work closely with same throughout the transaction; prepare closing instruction letters for loan transactions; draft loan documents based on client approved documents; and prepare schedules for sale transactions.

Education and Experience

7-10 years of law related experience. Bachelor’s degree preferred; however, a certificate from an accredited (e.g., ABA) paralegal program and commensurate experience will also be considered.

Supervisory Responsibilities

None. However, the person in this position is expected to act in an advisory capacity to newer attorneys and support staff.

Teamwork and Applied Skills

Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.

High level of accuracy, attention to detail, and excellent proofreading skills; initiate and coordinate processes such as document distributions and ensure effective information flow.

Strong written and verbal communication skills; including support & interaction with internal and external stakeholders, which may include training new team members.

Ability to assess information, anticipate issues and outcomes, and make effective decisions, often with the direction and guidance of attorneys.

Ability to manage multiple requests, assess priorities & achieve solutions under deadlines.

Apply analytical and organizational skills, coordinate processes and provide follow-up on project management, including ability to anticipate future requests based on knowledge of past transactions.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Occasionally need to lift heavy files.

Ability to utilize standard office equipment (copier, keyboard, phone).

Requirements :

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