Administrative Assistant (Front Desk)

The Montana Department of Transportation is recruiting an Administrative Assistant to support the Kalispell Division office. Responsibilities involve customer service and communications, including front desk receptionist and Adopt-A-Highway coordinator. The position also performs a range of responsibilities involving accounts payable, procurement card transactions, payroll, employee timesheets, and accounts receivables. The general working hours for this position is 8:00am - 5:00pm or 8:30am - 5:00pm. The position generally covers MDT's core public hours. The position reports to the District Financial Officer or the Area Administrative Assistant and does not directly supervise other agency personnel. This position is part of a career ladder with career advancement opportunities.

For a full job description, please contact Sadie Hansen at shansen@mt.gov.

Benefits of working for MDT and the State of Montana include:

• Culture of public service and a commitment to work/life balance
• Health, Dental, and Vision Insurance
• Access to Montana Health Centers, low-cost clinics for state employees and their families
• State Retirement plan and additional savings opportunities (deferred compensation)
• Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
• Paid vacation, sick leave, and holidays
• Eligibility for Public Service Student Loan Forgiveness
• Benefits apply on first day of employment
  
  

For information on the Montana Department of Transportation’s mission, vision, and values, please visit our website: https://www.mdt.mt.gov/about.aspx#values

Required Application Materials

• A resume OR online application detailing your qualifications and work history.
  
  

Your online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as “Relevant.”

Required Education And Experience

• The required knowledge and skills are typically acquired through a combination of education and experience equivalent to a High School Diploma or equivalent.
• One (1) to two (2) years of customer service-related training, business or office management, accounting, or communications experience.
  
  

Alternative qualifications include: Any combination of additional related work experience and education equivalent to the minimum qualifications.

Knowledge, Skills, And Abilities

• This position requires knowledge of office management, business communications, bookkeeping, records management, customer service standards, bookkeeping and accounting practices and procedures along with an extensive knowledge of SABHRS (Statewide Accounting, Budgeting and Human Resource System) This position is also expected to develop a progressively responsible knowledge of MDT policies and procedures, emergency response protocols, and specialized database and reporting systems (e.g., road reporting, Adopt-a-Highway, etc.).
• This position requires skill in coordinating multiple projects under inflexible deadlines; translating technical information to varied audiences; identifying and resolving accounting discrepancies and database errors; operating standard office software applications (e.g., word processing, database, etc.); responding to emergency situations; and written and verbal communications.
  
  

Other Information

• The successful candidate must pass a name-based background investigation as a condition of employment.
• Top candidates will be invited to participate in a behavioral-based interview prior to final selection.
• This position currently only has one vacancy.
• The Montana Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, people with disabilities, and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division, at 406.444.6054.
• The Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program and our safety and health processes, and to achieving an injury-free workplace.
• This position is being posted in accordance with the MFPE bargaining unit agreement. Non-bargaining unit employees or employees of another bargaining unit may apply. If the position is not filled with a bargaining unit applicant, the non-bargaining unit applicants may be considered. However, bargaining unit applicants will have preference.