What are the responsibilities and job description for the WWAMI Program Coordinator I position at Montana State University?
WWAMI provides education at MSU Bozeman for first and second year medical students in partnership with the University of Washington School of Medicine and the states of Washington, Wyoming, Alaska, Montana, and Idaho. Over fifty years of collaboration and innovation, all in the service of educating the future physician workforce. This position reports to the Assistant Director and assists with office duties. The main roles of this position include assisting faculty, providing WWAMI student support and assisting in event coordination.
Duties and Responsibilities
- Manage email and phone inquiries and serve as one of the first points of contact for prospective students.
- Assist in the planning and management of events serving prospective and current WWAMI students.
- Develop and maintain positive relationships with a wide variety of campus offices at Montana State University and University of Washington School of Medicine.
- Serve as a proctor for student assessments required by the University of Washington School of Medicine.
- Assists in insuring compliance with school, college, university, state and/or federal policies, procedures, and/or guidelines.
- Assists in the design, creation, and maintenance of WWAMI and Montana Body Donation Program (MBDP) newsletters, databases, webpages, and brochures.
- Manage multiple projects concurrently.
- Assist in Foundations of Clinical Medicine hospital tutorial patient recruitment.
- Perform miscellaneous duties in support of the WWAMI program.
- Assist the Director and Assistant Director with special projects, as needed.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s degree or post-secondary education or an equivalent combination of education and/or experience.
- Demonstrated excellent written communication and customer service skills.
- Demonstrated competence in organizing and prioritizing workloads, functioning independently using good judgment, initiative, and discretion.
- Demonstrated ability to assist in the planning and facilitation of events and programs.
- Demonstrated competence using a database, word processing, e-mail, and internet software and the ability to accurately and efficiently perform data entry.
Preferred Qualifications – Experience, Education, Knowledge & Skills
- Knowledge of university procedures and policies or previous experience working in a higher education setting.
- Experience in editing and management of web pages and access database.
The Successful Candidate Will
- Demonstrated skill in organizing and prioritizing simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach.
- Have effective interpersonal, verbal and written communication skills including the ability to collaborate successfully with faculty, staff, and students.
- Demonstrated ability developing and maintaining detailed, accurate record keeping systems.
- Knowledge of and demonstrated ability accurately following administrative policies, requirements, and procedures.
- Consistently exercise initiative and good judgment.
- Manage sensitive and confidential situations and information appropriately.
- Accomplish many dissimilar tasks in an “open door” environment, with regular interruptions, while maintaining a pleasant demeanor and positive attitude.
- Possess a commitment to health and/or medical education.
- Ability to establish and maintain effective working relationships with co-workers and the public in a team-oriented environment; ability to represent WWAMI to others in a professional and courteous manner.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon successful completion of search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on July 23, 2024 ; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html
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