Seasonal HR Coordinator - HP

To proceed with your application for this position, please complete the Predictive Index Behavioral Assessment linked below. Ensure you finish the assessment for your application to be reviewed.

 Behavioral Assessment Link

NOTE:

• This position is temporary, from March through August 2025.
• Availability to work the full assignment period from March 2025 to August 2025 is required.

POSITION SUMMARY:

Under the direction of the Vice President of HR, the Seasonal HR Coordinator is responsible for the coordination and administration of seasonal camp new hires and re-hires with a focus on supporting the Human Resources department in processing campsite hires during a high-volume period of hiring.

OUR CULTURE:

At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer centric, individual attention each day. We strive to be the preferred partner to collaborate with others, identifying, and meeting our community needs.

ESSENTIAL FUNCTIONS:

• Conduct New Hire Orientation on a weekly basis
• Process the Pre-Employment process on all required applicants, including references and background checks (BGC).
• Serve as a visible point of contact/resource for camp new hires
• Assist Camp Directors in the pre-employment paperwork process for camp hires
• Ensure the timely and accurate completion of new hire paperwork including but not limited to minor working papers, I-9 completed forms and documentation, etc.
• Ensure employee records are in compliance with federal and state regulations as per the respective guidelines
• Track hires, rehires, and transfers of camp staff in the Master Camp Spreadsheet
• Communicate to Camp Directors weekly on the status of camp documents and roster of camp staff
• Receive completed application documents from Directors, review them for accuracy, and completion of all needed signatures
• Create files of new hires and submit reviewed documents to HR Manager for entry in the payroll database
• Start and follow up on the reference/BGC online process
• Start and follow up required online training of camp employees
• Occasional travel to camp sites
• Late evening(s) and or Saturday hours as needed
• Complete all other duties, as requested, and assigned
• Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants
• Follow employee and volunteer screening requirements and use screening instruments to screen for abuse risk Provide employees and volunteers with on-going supervision and training related to abuse risk
• Provide employees and volunteers with regular feedback regarding their boundaries with consumers and require them to adhere to policies and procedures related to abuse risk
• Respond quickly to policy and procedure violations using the Y’s disciplinary procedures and respond seriously and confidentially to reports of suspicious and inappropriate behaviors and follow mandated reporting requirements
• Communicates to all employees and volunteers the Y’s commitment to protect our members from abuse

LEADERSHIP COMPETENCIES:

• Communication & Influence
• Innovation
• Emotional Maturity
• Critical Thinking and Decision Making

QUALIFICATIONS:

• High school diploma
• Minimum 1 year of HR experience or equivalent business experience
• Strong verbal, written and organizational skills
• Strong customer service skills
• Excellent communication skills, telephone manner and professional demeanor required
• Detailed oriented and the ability to perform in a fast-paced environment while being patient and thorough with processes in place
• Must have a CPR/AED and First Aid Certification OR get certified within 90 days of employment.
• Ability to work autonomously as well as with a team
• Ability to work with staff at all levels of the YMCA organization
• Ability to receive direction from multiple sources and prioritize accordingly
• Intermediate/Advanced computer skills in MS Office applications, Excel/Outlook /Word/PP
• Ability to lift up to 20 lbs.
• Reliable transportation

COMPANY BENEFITS: 

• Free Gym Membership
• 25% discount on programs and camp fees throughout the season.

WORK SCHEDULE:(Monday to Friday)

• March: Total Hours: Up to 25 hours
• April: Total Hours: Up to 25 hours
• May: Total Hours: Up to 40 hours
• June: Total Hours: Up to 40 hours
• July: Total Hours: Up to 40 hours
• August: Total Hours: Up to 25 hours