What are the responsibilities and job description for the Payroll Analyst position at Monterey Peninsula College?
Monterey Peninsula College
Payroll Analyst
Salary: $4,603.00 - $5,081.00 Monthly
Job Type:
Job Number: 2024-00024
Closing: 3/9/2025 11:59 PM Pacific
Location: Monterey, CA
Division: Administrative Services
Description
PRIORITY SCREENING DATE: March 9, 2025
Under general direction, perform responsible and technical calculations in the coordination, preparation and maintenance of academic, classified and student payroll records. Receive limited supervision within a broad framework of standard District policies and procedures and governmental rules and regulations. Perform various duties relating to payroll; respond to inquiries; exercise good judgment and problem solving skills related to the college's payroll compensation policies and maintain permanent payroll records.
Example of Duties
Essential Functions
Review, interpret and implement laws and governmental regulations, collective bargaining agreements, district policies/procedures and administrative regulations as they apply to payroll matters.
Receive, interpret and process all employment contracts; consult with appropriate authorities to resolve discrepancies.
Prepare mathematical and/or statistical calculations of salary, deductions, leave adjustments, wage attachments and payroll adjustments.
Create, compile and update payroll data and spreadsheets.
Print, review and reconcile a variety of computer generated payroll reports.
Receive payroll documents and audit for completeness, accuracy and conformance to district policies and procedures; adhere to a wide variety of complex governmental rules and regulations; maintain detailed files pertaining to IRS, STRS, PERS, Tax Shelters, Workers' Compensation, etc.
Compile, audit, maintain and reconcile employee leave records such as: extended sick leave, vacation accruals, and other available leaves; provide annual and/or monthly leave balance reports to employees as required by the collective bargaining agreements.
Maintain payroll data and prepare reports, as required by the District.
Coordinate payroll deductions with various institutions including tax shelter annuities and/or payments to life insurance companies, wage garnishments, union affiliations, District Attorney, non-profit organizations, and others; ensure compliance with IRS regulations for each area.
Coordinate, monitor, maintain and ensure timeliness and regulatory compliance of payroll data related to employee benefits and programs such as life insurance, deferred compensation, worker compensation, PERS, STRS, union membership, sick leave, vacation and other types of leaves.
Compile and report to MCOE (Monterey County Office of Education) , W-2 related statistical data such as gross and taxable earnings (FICA, SUI, SDI, Medicare, etc.), taxable employer provided benefits, retirement/pension plan contributions and other related reports.
Create, maintain and coordinate the approval process of annual work schedules for all part-time classified employees.
Analyze district payroll policy and procedures and assist in the planning, development and implementation of changes; review classified and certificated bargaining unit negotiated contracts as they relate to payroll issues.
Assist with district legal counsel, MCOE, state and federal authorities, STRS, PERS, as needed for implementation of confidential court settlements and/or adjustments to District policies, as related to Payroll.
Process confidential paperwork related to verification of employment for federal and state agencies and financial institutions.
Coordinate with a wide variety of other college departments to meet or alter timelines, procedures, and internal deadlines in order to adhere to employment contract language and to meet the MCOE deadlines. Act as a source of information regarding payroll related inquiries from staff, faculty, student employees and other agencies.
Report payroll expenditures to the controller through journal entries detailing the specific funding source.
Coordinate up to four payday operations per month; distribute pay; code/process automatic payroll deposits, route paychecks/timesheets to individuals, departments, or mail; research/make determination on pay related problems; hold checks as appropriate. Respond to/resolve questions regarding pay, timesheets, benefits, retirement, and other payroll related issues.
Provide information to employees (staff, faculty, student employees) in any/all departments on procedures to ensure that required documents reach payroll in an accurate/timely manner.
Assist Controller and Budget Analyst in analysis, identification, and correction of any payroll budget allocation discrepancy.
Attend payroll related meetings/workshops such as MCOE, STRS, (State Teachers Retirement System) and PERS (Public Employees Retirement System) workshops to maintain currency in payroll laws and procedures; implement alterations/changes in payroll procedures as needed.
Participate in budget development process with Controller, Budget Analyst, Human Resources, and other applicable departments.
Prepare Governing Board agenda items as related to payroll. Other Functions
Train and supervise temporary and/or student employees as directed.
Perform other related duties as assigned.
Participate on committees as required.
Assist with year end audit preparations.
Qualifications
Education and Experience Any combination of experience and training which would indicate possession of the knowledge, skills and abilities listed herein. For example completion of two years of college level work in accounting and related fields, and three years of experience with bookkeeping, financial, statistical, payroll and retirement systems, or similar duties. Knowledge Knowledge of: basic principles, methods and practices of statistics, bookkeeping and financial record keeping; accounting methods and requirements of state, federal, county and college payroll systems and tax deductions; a variety of computer programs including spreadsheet and word processing applications as needed to fulfill the requirements of the job and current office practices. Abilities Ability to: understand and independently carry out complex oral and written instructions; learn, interpret and perform arithmetical calculations with speed and accuracy; analyze and solve problems connected to the computerized payroll system and other payroll related issues; research, interpret and apply federal, state and county laws and regulations, policies and procedures that impact payroll; use good judgment in recognizing the scope of authority as delegated; prioritize tasks and do several tasks simultaneously; analyze situations and make decisions on procedural matters without immediate supervision; analyze projects to meet deadlines; maintain the security and confidentiality of specified records and information; communicate effectively in both oral and written form; use appropriate and correct English grammar, spelling, and punctuation; schedule and organize work to meet strict deadlines with minimal supervision; operate office equipment including various computer programs; efficiently use a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus. PHYSICAL EFFORT/WORK ENVIRONMENT Light to moderate physical effort; occasional standing or walking; periodic handling of parcels or supplies up to 15 pounds; indoor work environment.
Work Schedule / Supplemental Information
Work Schedule 40 hours per week/ 12 months per year
Assigned Shift Monday - Friday
8:00 am - 5:00 pmManagement reserves the right to change schedules as needed
Salary
$4,603 (Step A) - $5,081 (Step C) Benefits
BENEFITS
Monterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalPers retirement plan. Participation in tax deferred plans is available.
How to Apply
To be considered for review, applicants must submit the following materials online:
Completed Online Application including the Diversity Statement.
Cover letter (pdf) addressing interests in the position and a summary of how your design, theatre, and management experience has prepared you for this position - a maximum of two (2) pages in length
Resume (pdf) A detailed resume that summarizes educational preparation and professional experience for the position
Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.
CONDITIONS OF EMPLOYMENT
Offers of employment are contingent upon Governing Board approval. Employment with
Monterey Peninsula College is not complete or official until applicants meet all pre employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. The District is an equal opportunity employer. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam era veteran, ancestry, or political or organizational affiliation.
Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.
Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings.
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:
(1) Understand the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;
(2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
(3) Encourage positive race-consciousness and embrace human difference;
(4) Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
(5) Strategically build buy-in and participation among colleagues for equity-related initiatives.
Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.
Payroll Analyst
Salary: $4,603.00 - $5,081.00 Monthly
Job Type:
Job Number: 2024-00024
Closing: 3/9/2025 11:59 PM Pacific
Location: Monterey, CA
Division: Administrative Services
Description
PRIORITY SCREENING DATE: March 9, 2025
Under general direction, perform responsible and technical calculations in the coordination, preparation and maintenance of academic, classified and student payroll records. Receive limited supervision within a broad framework of standard District policies and procedures and governmental rules and regulations. Perform various duties relating to payroll; respond to inquiries; exercise good judgment and problem solving skills related to the college's payroll compensation policies and maintain permanent payroll records.
Example of Duties
Essential Functions
Review, interpret and implement laws and governmental regulations, collective bargaining agreements, district policies/procedures and administrative regulations as they apply to payroll matters.
Receive, interpret and process all employment contracts; consult with appropriate authorities to resolve discrepancies.
Prepare mathematical and/or statistical calculations of salary, deductions, leave adjustments, wage attachments and payroll adjustments.
Create, compile and update payroll data and spreadsheets.
Print, review and reconcile a variety of computer generated payroll reports.
Receive payroll documents and audit for completeness, accuracy and conformance to district policies and procedures; adhere to a wide variety of complex governmental rules and regulations; maintain detailed files pertaining to IRS, STRS, PERS, Tax Shelters, Workers' Compensation, etc.
Compile, audit, maintain and reconcile employee leave records such as: extended sick leave, vacation accruals, and other available leaves; provide annual and/or monthly leave balance reports to employees as required by the collective bargaining agreements.
Maintain payroll data and prepare reports, as required by the District.
Coordinate payroll deductions with various institutions including tax shelter annuities and/or payments to life insurance companies, wage garnishments, union affiliations, District Attorney, non-profit organizations, and others; ensure compliance with IRS regulations for each area.
Coordinate, monitor, maintain and ensure timeliness and regulatory compliance of payroll data related to employee benefits and programs such as life insurance, deferred compensation, worker compensation, PERS, STRS, union membership, sick leave, vacation and other types of leaves.
Compile and report to MCOE (Monterey County Office of Education) , W-2 related statistical data such as gross and taxable earnings (FICA, SUI, SDI, Medicare, etc.), taxable employer provided benefits, retirement/pension plan contributions and other related reports.
Create, maintain and coordinate the approval process of annual work schedules for all part-time classified employees.
Analyze district payroll policy and procedures and assist in the planning, development and implementation of changes; review classified and certificated bargaining unit negotiated contracts as they relate to payroll issues.
Assist with district legal counsel, MCOE, state and federal authorities, STRS, PERS, as needed for implementation of confidential court settlements and/or adjustments to District policies, as related to Payroll.
Process confidential paperwork related to verification of employment for federal and state agencies and financial institutions.
Coordinate with a wide variety of other college departments to meet or alter timelines, procedures, and internal deadlines in order to adhere to employment contract language and to meet the MCOE deadlines. Act as a source of information regarding payroll related inquiries from staff, faculty, student employees and other agencies.
Report payroll expenditures to the controller through journal entries detailing the specific funding source.
Coordinate up to four payday operations per month; distribute pay; code/process automatic payroll deposits, route paychecks/timesheets to individuals, departments, or mail; research/make determination on pay related problems; hold checks as appropriate. Respond to/resolve questions regarding pay, timesheets, benefits, retirement, and other payroll related issues.
Provide information to employees (staff, faculty, student employees) in any/all departments on procedures to ensure that required documents reach payroll in an accurate/timely manner.
Assist Controller and Budget Analyst in analysis, identification, and correction of any payroll budget allocation discrepancy.
Attend payroll related meetings/workshops such as MCOE, STRS, (State Teachers Retirement System) and PERS (Public Employees Retirement System) workshops to maintain currency in payroll laws and procedures; implement alterations/changes in payroll procedures as needed.
Participate in budget development process with Controller, Budget Analyst, Human Resources, and other applicable departments.
Prepare Governing Board agenda items as related to payroll. Other Functions
Train and supervise temporary and/or student employees as directed.
Perform other related duties as assigned.
Participate on committees as required.
Assist with year end audit preparations.
Qualifications
Education and Experience Any combination of experience and training which would indicate possession of the knowledge, skills and abilities listed herein. For example completion of two years of college level work in accounting and related fields, and three years of experience with bookkeeping, financial, statistical, payroll and retirement systems, or similar duties. Knowledge Knowledge of: basic principles, methods and practices of statistics, bookkeeping and financial record keeping; accounting methods and requirements of state, federal, county and college payroll systems and tax deductions; a variety of computer programs including spreadsheet and word processing applications as needed to fulfill the requirements of the job and current office practices. Abilities Ability to: understand and independently carry out complex oral and written instructions; learn, interpret and perform arithmetical calculations with speed and accuracy; analyze and solve problems connected to the computerized payroll system and other payroll related issues; research, interpret and apply federal, state and county laws and regulations, policies and procedures that impact payroll; use good judgment in recognizing the scope of authority as delegated; prioritize tasks and do several tasks simultaneously; analyze situations and make decisions on procedural matters without immediate supervision; analyze projects to meet deadlines; maintain the security and confidentiality of specified records and information; communicate effectively in both oral and written form; use appropriate and correct English grammar, spelling, and punctuation; schedule and organize work to meet strict deadlines with minimal supervision; operate office equipment including various computer programs; efficiently use a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus. PHYSICAL EFFORT/WORK ENVIRONMENT Light to moderate physical effort; occasional standing or walking; periodic handling of parcels or supplies up to 15 pounds; indoor work environment.
Work Schedule / Supplemental Information
Work Schedule 40 hours per week/ 12 months per year
Assigned Shift Monday - Friday
8:00 am - 5:00 pmManagement reserves the right to change schedules as needed
Salary
$4,603 (Step A) - $5,081 (Step C) Benefits
BENEFITS
Monterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalPers retirement plan. Participation in tax deferred plans is available.
How to Apply
To be considered for review, applicants must submit the following materials online:
Completed Online Application including the Diversity Statement.
Cover letter (pdf) addressing interests in the position and a summary of how your design, theatre, and management experience has prepared you for this position - a maximum of two (2) pages in length
Resume (pdf) A detailed resume that summarizes educational preparation and professional experience for the position
Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.
CONDITIONS OF EMPLOYMENT
Offers of employment are contingent upon Governing Board approval. Employment with
Monterey Peninsula College is not complete or official until applicants meet all pre employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. The District is an equal opportunity employer. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam era veteran, ancestry, or political or organizational affiliation.
Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.
Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings.
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:
(1) Understand the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;
(2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
(3) Encourage positive race-consciousness and embrace human difference;
(4) Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
(5) Strategically build buy-in and participation among colleagues for equity-related initiatives.
Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.
Salary : $4,603 - $5,081
