Unit Office Manager, Child Development Director

Monterey Peninsula College 

Unit Office Manager, Child Development Director 

Salary: $4,381.00 - $4,834.00 Monthly

Job Type: 

Job Number: 2024-00029

Closing: 3/9/2025 11:59 PM Pacific

Location: Monterey, CA

Division: Student Services

Description

Job Summary

Under general direction of the Child Development Director, perform a wide variety of complex tasks including responsibility and support for technical activities related to the responsibilities of the Child Development Center. Receive minimal supervision and make routine decisions within a broad framework of standard policies and procedures. Coordinate the office activities, perform office management duties; exercise good judgment and problem solving skills in the application and execution of the child development center's decisions and procedures; explain college, state and federal policies, procedures, standards and requirements; establish and maintain good public relations with staff, faculty, students, parents, and the community at large.

Example of Duties

Essential Functions 

Essential Functions may include, but are not limited to the following:

• Provide complex and routine office, technical, and administrative detail work for CDC Director and staff which may include but is not limited to: production of reports and documents, including statistical reports, flyers, mailing lists, posters, manuals, letters, memos, minutes, and other items using a variety of computer software and office equipment.

• Process administrative detail not requiring the immediate attention of the supervisor and initiate projects as needed; assist supervisor with special projects as assigned. Monitor, track, and review a variety of data for completion and conformance with established District, state and federal regulations and procedures.

• Serve as a source of information regarding the laws, regulations, policies and procedures of Monterey Peninsula College, the Child Development Center, state and federal regulatory agencies, and how they are applied. Serve as liaison with administrative offices, on and off campus organizations, and students.

• Coordinate various meetings, ceremonies, receptions, parent orientations and meetings, and parent volunteer and student worker orientations as assigned; provide support services for visiting training speakers including reserving meeting rooms and accommodations; prepare agenda items. Prepare and maintain a master calendar for the Director.

• Coordinate parent volunteers and observers with the Lab School staff. Maintain currency of parent volunteer documentation. Assist Director with dissemination and collection of data from parent surveys.

• Assist in the development and maintenance of the Center's District and grant budgets, including but not limited to instructional supplies, equipment repair, purchasing, maintenance agreements, student help, and classified employees; maintain spreadsheets and database systems and submit report to state and federal regulatory agencies. Maintain inventory, requisition supplies.

• Prepare and process family fee billing for Self Pay subsidized families; manage monthly, quarterly, and annual income reporting; process licensing fee. Reconcile time sheets.

• Maintain the enrollment management system; manage waiting lists, coordinate enrollment procedures; maintain family/child files and monthly attendance, and compile daily and monthly food reports.

• Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

Other Duties 

• Perform other related duties as assigned.

• Participate on committees as required.

Qualifications

Education and Experience

Any combination of education, experience and training that would indicate possession of the required knowledge, skills and abilities listed herein. For example: completion of approximately two years of college level course work, or the equivalent, in office administration or a related field, and three years of administrative experience providing advanced knowledge and skills in current and efficient office procedures and techniques.

Knowledge

Knowledge of: general functions, policies, rules and regulations of a complex organization such as a community college; budget processes, current office methods and practices including filing systems, receptionist and telephone techniques; a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job.

Abilities 

Ability to: understand and independently carry out oral and written instructions; prioritize tasks and do several tasks simultaneously; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; to learn and interpret District, state and federal laws, regulation, policies and procedures; learn and successfully use new software programs as required to fulfill the requirements of the job; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; learn and successfully apply current/new office policies and procedures; analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; efficiently use a variety of office equipment as needed to fulfill the needs of the job; maintain security and confidentiality of records and information; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

PHYSICAL EFFORT/WORK ENVIRONMENT 

Light to moderate physical effort; occasional standing and walking; periodic handling of supplies or children up to 50 pounds. Indoor work environment.

Work Schedule / Supplemental Information

Work Schedule40 hours per week/ 12 months per year

Assigned ShiftMonday - Friday

8:00 am - 5:00 pmManagement reserves the right to change schedules as needed

Salary

$4,381 (Step A) - $4,834 (Step C) Benefits

BENEFITS

Monterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalPers retirement plan. Participation in tax deferred plans is available.

CANDIDATE TRAVEL REIMBURSEMENT

Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College. For questions, please contact:Gerardo Cardenas Hernandez, Human Resources Specailistgcardenashernandezmailto:@mpc.edu

How to Apply

To be considered for review, applicants must submit the following materials online:

• Completed Online Application including the Diversity Statement.

• Cover letter (pdf) addressing interests in the position and a summary of how your design, theatre, and management experience has prepared you for this position - a maximum of two (2) pages in length

• Resume (pdf) A detailed resume that summarizes educational preparation and professional experience for the position

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

CONDITIONS OF EMPLOYMENT

Offers of employment are contingent upon Governing Board approval. Employment with

Monterey Peninsula College is not complete or official until applicants meet all pre employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. The District is an equal opportunity employer. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam era veteran, ancestry, or political or organizational affiliation.

Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners. Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to: (1) Understand the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices; (2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; (3) Encourage positive race-consciousness and embrace human difference; (4) Reflect on institutional and teaching practices and aim to make them more culturally responsive; and (5) Strategically build buy-in and participation among colleagues for equity-related initiatives.

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.

Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints for California Department of Justice clearance. California School Employees Association Membership or an approved alternative is required.

To apply, visit https://apptrkr.com/5980095 

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Salary : $4,381 - $4,834