Human Resources Generalist / Administrative Assistant

Monterrey Metal Recycling Solutions (MMRS)

Human Resources Generalist / Administrative Assistant

Overview

The Human Resources Generalist / Administrative Assistant (HRGAA) reports to the Senior VP of Finance and supports the office around Administrative Assistant duties. The HRGAA is responsible for all day-to-day tasks of the Human Resources department including, but not limited to, recruiting, hiring, firing, onboarding, offboarding, employee benefits, disciplinary actions, recordkeeping, and other compliance matters as they arise.

Responsibilities

• Hands on data input, recordkeeping, and records maintenance around HR matters in Paylocity, the third-party payroll system.
• Receives and initiates phone calls with candidates around the application process. Works daily with the Sr. VP of Finance and General Manager to seek out promising candidates and makes calls around issues like desired compensation, night availability, work history, etc.; advises General Manager about promising candidates. Coordinates with supervisors.
• Monitors, administers and makes recommendations around job ads.
• Onboarding, offboarding, celebrations, coordinates volunteer opportunities.
• Tactically carries out culture building efforts as instructed by the Sr. VP of Finance and CEO.
• Supports the Safety Committee around safety compliance matters and related recordkeeping. Promotes a safe work environment.
• Supports the Sr. VP of Finance and CEO with available reporting in Paylocity and creates new reports for specific needs.
• Administers Benefits open enrollment annually; works closely with the Benefits broker to provide high-quality yet cost effective benefits.
• Assists Sr. VP of Finance, General Manager and CEO with compensation increases, policies, market comparisons, job grades, and other related issues.
• Manages and measures the “attendance points” system in Paylocity.
• Supports Sr. VP of Finance and CEO in keeping records around and managing the Performance Enhancement Program (PEP).
• Enters garnishments into the payroll system; manages compliance around them.
• Works with the Sr. VP of Finance to respond to legal matters with the TWC and state attorney general around unemployment claims, wage and employment responses, etc.
• May assist Sr. VP of Finance with workers compensation premium audits.
• Maintains organization charts in Paylocity.
• Learns processes and procedures and looks for ways to assist with matters of efficiency. Proactively assumes responsibility for tactical administrative matters.
• Plans and runs events. Represents company in community events.
• Other duties as assigned.

Other

MIM is a 108-year-old company with 75-80 full-time employees. It is a family-owned business with several members of the family being active in the day-to-day operations. MIM is also a second chance employer (i.e., not adverse to employing individuals who have criminal records).

Qualifications

• High school diploma. Some college is helpful.
• Seven years’ HR and Administrative experience, weighted more in HR.
• Experience with third party Payroll / HR ERP platforms. (Paylocity experience is a plus.)
• Bi-lingual or at least some Spanish is a plus.
• Organized, self-starter, takes care of a problem rather than waiting for someone else to do it.
• Good communicator. Able to create new procedures quickly where needed.
• Experience working with the TWC, the state Attorney General’s office, the DOL, and ERISA.
• Willing to work on-site. This is not a remote position.
• Flexible, energetic, positive disposition.
• Ability to take a great culture and enhance it, make it more visible and build on it.
• Experience planning and running events without others’ support.
• Capable of filling in blanks for the vision that the CEO, General Manager and Sr. VP of Finance want to instill in the culture and Human Resources function.
• Hands on, detail oriented. A “Can Do, I am responsible” attitude.
• Must be able to occasionally lift ten pounds. The position requires on-site attendance.