What are the responsibilities and job description for the Admin Medical Leave Specialist (Administrative Specialist I/II), Grade N18/N21 position at Montgomery County Government?
About The Position
This position may be filled at the following levels.
Administrative Specialist I – The anticipated salary range for this level is $60,513 - $75,714.
Administrative Specialist II – The anticipated salary range for this level is $68,501 - $104,193.
Who We Are
The Administrative Specialist will be responsible for supporting employees and departments in processing medical related leave applications and coordinating the leave request processes in compliance with the Family Medical Leave Act (FMLA), as well as Montgomery County Personnel Regulations and collective bargaining agreements. This role will also be involved in running reports, maintaining quality assurance, and assist with training employees and managers on requirements and processes related to FMLA, Parental Leave, Sick Leave Bank and Sick Leave Donations. This position will also work with the county OMS manager and contract clinical staff on other employee return to duty coordination.
What You'll Be Doing
Administrative Specialist I
Experience: One year of experience in Leave Administration.
Administrative Specialist II
Experience: Two years of experience in Leave Administration.
Both Levels
Education: A bachelor’s degree in business administration, Public Administration, Human Resources Management, or related field from an accredited college or university.
Equivalency
Preference for interviews will be given to qualified candidates with experience in the following areas. Be sure to include applicable experience in your resume.
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
This position may be filled at the following levels.
Administrative Specialist I – The anticipated salary range for this level is $60,513 - $75,714.
Administrative Specialist II – The anticipated salary range for this level is $68,501 - $104,193.
Who We Are
The Administrative Specialist will be responsible for supporting employees and departments in processing medical related leave applications and coordinating the leave request processes in compliance with the Family Medical Leave Act (FMLA), as well as Montgomery County Personnel Regulations and collective bargaining agreements. This role will also be involved in running reports, maintaining quality assurance, and assist with training employees and managers on requirements and processes related to FMLA, Parental Leave, Sick Leave Bank and Sick Leave Donations. This position will also work with the county OMS manager and contract clinical staff on other employee return to duty coordination.
What You'll Be Doing
- Processing FMLA, Parental Leave, Sick Leave Bank and Sick Leave donation applications for all County employees.
- Reviewing federal, state and local employment laws and regulations and union CBAs to maintain program compliance.
- Analyzing usage data to create and transmit periodic reports to OMS Manager, with information on trends and work volume.
- Provide training to employees and supervisors on requirements of on county regulations, federal, state and local employment laws relevant to medical leave.
- Collaboratively work with clinical team to validate medical information submitted on leave requests.
- Reviewing existing data, sources and processes to streamline and/or strengthen services
- Conduct thorough reviews of leave documentation to verify eligibility and compliance with policies and legal requirements.
- Maintain detailed records of employee leave balances, tracking usage and notifying employees of potential issues.
Administrative Specialist I
Experience: One year of experience in Leave Administration.
Administrative Specialist II
Experience: Two years of experience in Leave Administration.
Both Levels
Education: A bachelor’s degree in business administration, Public Administration, Human Resources Management, or related field from an accredited college or university.
Equivalency
- EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
- EXPERIENCE for EDUCATION: Additional leave or medical leave administration experience will substitute for the required education on a year-for year basis.
Preference for interviews will be given to qualified candidates with experience in the following areas. Be sure to include applicable experience in your resume.
- Experience with leave management and administration
- Familiar with HRIS and EMR systems
- Data preparation and reporting
- Excellent communication skills (written and verbal), computer skills to include Word, Excel, PowerPoint, and Outlook
- Strong team player
- Able to plan, organize, and manage numerous priorities and recognize the need to maintain confidentiality and appropriately communicate sensitive information with tact and discretion
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Salary : $60,513 - $104,193
