Assistant to the Deputy Director (Administrative Specialist I/II), Grade N18/N21

About the Position

This position may be filled at the following levels:

Administrative Specialist I, Grade N18, with an anticipated salary range of $60,513 - $75,714.

Administrative Specialist II, Grade N21 with an anticipated salary range of $68,501 - $104,193.

WHO WE ARE

Montgomery County Office of Human Resources (OHR) is committed to building a talented and skilled workforce; enhancing the employee experience; and assuring service excellence for County residents. OHR recruits for employees; administers benefits; manages performance; promotes and delivers professional development, and health and wellness programs to 10,000 employees and retirees. OHR is committed to the full inclusion of all qualified individuals and values diverse perspectives, lived experiences, and cultures. We encourage BIPOC (Black, Indigenous, and people of color), immigrants, women, LGBTQIA , individuals with disabilities and veterans to apply.

WHO WE ARE LOOKING FOR

OHR is seeking an experienced administrative professional to serve as Assistant to the Deputy Director. The Assistant to the Deputy Director will be responsible for direct administrative and operational support to the OHR Deputy Director, and management and coordination of divisions that fall within the Deputy’s portfolio.

What You'll Be Doing

The Assistant to the Director will:

• Handle highly sensitive and confidential tasks and collaborate with others to research and prepare responses to a variety of inquiries from staff and the public, grievances, and other OHR matters.
• Provide high-level administrative support to the Deputy Director, including managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.
• Serve as the primary point of contact for the Deputy Director, screening calls and visitors, and responding to inquiries with professionalism and discretion.
• Prepare and edit reports, presentations, and other documents, ensuring accuracy and timely completion.
• Manage and maintain confidential files and records, both physical and electronic.
• Coordinate and track projects and initiatives related to the Deputy Director's areas of oversight, including Classification, Compensation, Recruitment, and Training.
• Collaborate with OHR leaders and other administrative professionals to streamline processes and improve efficiency.
• Assist in the organization and execution of departmental events, programs and activities.
• Facilitate communication and collaboration between the Deputy Director and various OHR divisions, including Strategic Communications, Office of Medical Services, Records, Health Benefits, Equal Employment Opportunity, and Stress Management.
• Research and assist in problem-solving by gathering information and providing support.

To be a successful Administrative Specialist, you must:

• Have demonstrable, successful experience with managing the operations of a busy department/office and supporting a senior official.
• Possess strong organizational and time-management skills.
• Have ability to prioritize tasks effectively and manage multiple, often competing, responsibilities concurrently.
• Exhibit excellent verbal, presentation, and written communication skills. May be asked to submit a writing sample.
• Demonstrate the ability to safeguard confidential information and to handle sensitive issues with discretion and professionalism.
• Have ability to communicate clearly and concisely with both internal and external stakeholders.
• Pay meticulous attention to detail in all tasks, ensuring accuracy and precision.
• Be resourceful in finding information and solving problems independently.
• Possess proficiency in relevant software, including Microsoft Office Suite.

Additional Information:

This position requires the ability to attend meetings or perform work at locations outside the office.

The Office of Human Resources offers a hybrid work environment that allows for some telework opportunity.

For information on benefits and our total rewards policy Check out our competitive benefits here!

Minimum Qualifications

Administrative Specialist I

Experience: One (1) year of administrative experience related to, executive administrative support including business analysis or research and analysis.

Education: Graduation from an accredited college or university with a Bachelor’s Degree.

Equivalency: An equivalent combination of experience and education may be substituted.

Education: Graduation from an accredited college or university with a Bachelor’s Degree.

Equivalency: An equivalent combination of experience and education may be substituted.

Preferred Criteria, Interview Preferences

When reviewing cover letters and resumes, preference for interview will be given to applicants who effectively document their experience and expertise in the following competencies:

• Organizing and Planning
• Research and Data Collection
• Decision Making/Problem Solving
• Customer Service
• Executive Level Administrative Support to include extensive experience using Microsoft Office software
• Confidentiality and Discretion
• Proactive Issue Anticipation and Resolution
• Strong Written Communication Skills

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.