Correctional Records Coordinator, Grade 17

About the Position

The Salary Range for this position is $58,152 - $86,597.

WHO WE ARE

The Department of Correction and Rehabilitation is recruiting for a Correctional Records Coordinator (CRC) (Download PDF reader). The Records section of DOCR operates 24 hours/7days weekly providing administrative services to multiple public safety stakeholders, including judicial officers, court personnel, law enforcement agencies, offenders and their families, and the public. The responsibilities consist of numerous tasks which involve processing and ensuring the accurate maintenance of incarcerated individuals criminal records for over 12,000 annual intakes and calculating over 2,500 new Sentenced Diminution of Confinement Records annually to calculate incarcerated individuals release dates. The CRC must ensure the legal confinement and releases of all offenders. The CRC interacts daily with various court personnel and numerous law enforcement and corrections agencies in the performance of their duties.

The Eligible List created from this recruitment will be used to fill current and future vacancies.

WHO WE ARE LOOKING FOR

The Records section is a fast-paced working environment with requirements for quality customer service skills and high attention to detail. These responsibilities involve extremely complex and redundant processes necessary to ensure proper commitment and release of offenders. The Correctional Records Coordinator uses several databases and operational systems in performance of daily duties. The person in this position must exercise sound judgement and possess great attention to detail. The individual selected for this position will be considered an "Essential Employee". Essential employees must report to work during periods of general emergency or liberal leave.

Preferred candidate has experience as a records clerk, legal secretary, court clerk or reporter, working in a Correctional facility, working in a government office or agency.

Applicants are encouraged to carefully read substance abuse disqualification for this position prior to applying. Please click, or copy and paste the following link: https://dsd.maryland.gov/regulations/Pages/12.10.01.22.aspx

What You'll Be Doing

• Interpreting court commitments to ensure the lawful confinement of individuals received in the Detention Center.

• Authorizing the release of incarcerated individuals according to appropriate laws and policies.
• Interpreting the Annotated Code of MD Criminal Laws (federal, state, and local court laws), COMAR Regulations, Justice Reinvestment Act (JRA)and documents pertaining to the lawful confinement, releases, sentences, and expungement records of incarcerated individuals.
• Calculating diminution of confinement records for sentenced individuals.
• Processing expungement court orders of offender’s criminal histories.
• Maintaining offenders’ case files containing classification data, inmate conduct, confidential information, legal documents, etc.
• Maintaining inmate population movements and managing the accountability of incarcerated individuals’ daily counts between the three DOCR correctional facilities, the judicial courts, Montgomery County Sheriff, Montgomery County Police, and other law enforcement agencies that must retain incarcerated individuals who are committed to the custody of DOCR.
• Providing daily customer service to departmental staff and the public by responding to requests for information.
• Prioritizing and handling multiple tasks in a fast-paced environment.
• Conducting research and analysis of offender’s criminal histories.
• Maintaining relevant documents.
• Entering and retrieving data into various criminal justice databases to include: Criminal Justice Case Management System (CJCMS), Correction and Rehabilitation Information Management System (CRIMS), Jail Management System (JMS), and the Victim Information & Notification Everyday (VINE) System; and
• Using various automated systems and software programs (IJIS, METERS, JIS, NCIC, Excel, Microsoft Word, etc.) to formulate reports.

Minimum Qualifications

Experience: Two (2) years of experience in community based correctional services or public service, such as law enforcement or related fields that deal with a variety of offenders, one (1) year of which must have been in records management, including files/records reference, retrieval, and maintenance.

Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.

Equivalency: None

License: None

Preferred Criteria, Interview Preferences

We will use preferred criteria screening questions:

• Do you possess work experience as a records clerk, legal secretary, court clerk or court reporter?

• Work environments you have experience with:
  
  • Working in a Correctional Facility
  • Working in a government office or agency
  • None of these experiences

• Do you possess at least one (1) year of experience in a specialized work environment requiring attention to detail and accuracy?

We will use interview preference criteria (list them below):

• Experience with or knowledge of Maryland criminal justice systems and judiciary procedures, rules, practices, regulations.
• Experience with interpreting, reviewing, and entering data according to court and criminal justice policies, laws, and terminology.
• Experience in operating computer terminals and using various law enforcement computer systems, including NCIC, METERS, IJIS, JIS and E-Justice, to enter and analyze criminal justice data.
• Experience communicating clearly, tactfully and effectively with judges, other criminal justice stakeholders, and the public, providing quality customer service.
• Experience handling and maintaining criminal records and/or confidential records and dealing with sensitive or difficult situations that require discretion and confidentiality.
• Experience multitasking, adjusting to situations quickly, setting priorities, and handling pressure in a fast-paced environment; experience working within time constraints, meeting fixed deadlines, using good organizational skills.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.