HR Liaison (Administrative Specialist III, Grade N23)

About the Position

What You'll Be Doing

This position duties include but are not limited to:

• Employee will provide sole personnel management and support for the Division of Transportation Engineering.
• Employee administers and handles all personnel-related work
• Duties include, but are not limited to, entering all personnel transactions into Oracle HR system
• Preparing advertisements for vacant positions; handling EEO and other sensitive issues
• Employee will prepare monthly and quarterly reports for the Director’s Office and review all personnel documents to be signed by the Director.
• Employee will provide advice, information and counsel to managers and supervisors.
• Assist in coordinating the development of contractual agreements with providers/organizations selected as the result of solicitation, County Council action and other funding implements in collaboration with designated Project Managers/Engineers
• Oversee administration of program area contracts, this includes fiscal monitoring and compliance with county contract and procurement regulations
• Assist Project Managers/Engineers draft contract documents such as RFPs, IFBs, bridge contracts, public entity contracts, amendments and memos to procurement.
• Support Personnel management with insurance compliance of contracts
• Serve as a liaison with other departments/agencies/contractors/consultants
• Contract management, monitoring and administration
• Program Management, prepare reports, reconcile financial data, track and process invoices and program expenditures.

To ensure a positive workplace and to comply with federal, state and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.

Minimum Qualifications

• Graduation from an accredited college or university with a bachelor's degree.
• Three (3) years of professional administrative experience related to the needs of the department/agency to which the position is assigned (e.g., human resources, purchasing, contracts, work project control, personnel administration, research and development, or other related areas).
• Education for Experience: Additional education will substitute for the required experience on a year-for-year basis.
• Experience for Education: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Preferred Criteria, Interview Preferences

• YOU MUST BE A MCG DEPARTMENT OF TRANSPORTATION EMPLOYEE.
• Experience processing personnel actions in a computerized personnel system application.
• Experience in working with staff of diverse technical and managerial backgrounds to develop and facilitate documents.
• Experience with spreadsheets (Excel) for the purpose of providing management reports
• Experience and knowledge of the Montgomery County rules and regulations of procurement and handling financial processes including Oracle Financial Systems.
• Experience in planning, organizing, and prioritizing responsibilities.
• Experience in the use of personal computer operating systems and applications such as Microsoft Office Suite.
• Experience with collaborative software products that utilize digital signatures, such as Sharepoint, Seamless Docs, Adobe Sign, and DocuSign.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.