What are the responsibilities and job description for the Management and Budget Specialist III, (Grade N25) position at Montgomery County Government?
About the Position
WHO WE ARE
The Division of Central Services provides quality services to support the Department of General Services' day-to-day operations. It proactively supports all DGS Divisions, enabling them to complete their respective missions effectively, economically, and efficiently. We take pride in our critical role in achieving the overall DGS goal of Delivering Great Service.
The Division of Central Services plans, administers, coordinates, and directs various centralized services to support the mission of the Department of General Services.
WHO WE ARE LOOKING FOR
General Services is looking for a Management and Budget Specialist (Download PDF reader)III (Download PDF reader).
This position is responsible for providing administrative, fiscal, technical, analytical and management support and expertise to one or more divisions in the Department of General Services (DGS). Employee is responsible for establishing fiscal control of expenditures by reviewing and authorizing operating purchases and payment; evaluating expenditures and encumbrances; and completing fiscal transactions for budget compliance.
What You'll Be Doing
Develops and prepares the operating budget for one or more divisions of the Department of General Services.
- Monitors the budget versus actual expenditures and provide explanation of variance. This requires coordination with program managers about status of operating programs and reasons for various budget requests.
- Prepares budget projections and Funding Parameter and quarterly analyses and updating BASIS.
- Prepares analyses of financial statements and reports and makes recommendations resulting from the analyses.
- Evaluates encumbrances and expenditures and initiate procurement exemption requests.
- Coordinates year-end closing, reconciliation of accounts and liquidations.
- Coordinates with the Office of Management and Budget analyst on budget issues.
- Reviews and approves payments of invoices, iExpense and requisitions.
- Prepares journal entries, webADI, chargeback adjustments and supplementals.
- Coordinates and processes grants and reimbursements.
- Drafts supplemental documents and transfer memos related to operating budget.
- Conducts research on special projects – including the analysis of complex data – and may provide advice on the planning/coordination of information technology resources needed to support the financial operations of the department.
- Analyzes assigned accounts on periodic basis in preparation of year-end closing.
- Oversees the maintenance of numerous fund/sub-fund accounts. Prepares bills; analyzes and reconciles accounts
- Monitor and report on the budget performance by comparing actual expenditures against budgeted amounts and providing analytical explanations for variances. This process necessitates collaboration with area section chiefs within DGS to discuss the status of operational programs and understand the rationale behind various budgetary requests, including grant allocations.
- Oversee encumbrances and initiate procurement exemption requests as needed, ensuring compliance with funding requirements and procurement policies
Minimum Qualifications
Education: Graduation from an accredited college or university with a bachelor’s degree.
Equivalency: An equivalent combination of education and experience may be substituted.
Preferred Criteria, Interview Preferences
- Experience coordinating with program managers and program staff about status of operating programs and reasons for various budget requests, analyzing and reports on management and programmatic issues having budgetary implications, providing key fiscal information to program/service/operations
- Experience reviewing requests to reprogram funds or making recommendations to reprogram funds.
- Experience performing special budgetary and financial analyses to include use of mathematical and statistical models
- Experience reconciling budget expenditures and closes out (or leads close out of) budget(s)
- Experience preparing initial budget year estimates; examining past and current year budgets (line item by line item) in detail and identifying changes or trends of various types impacting expenses and revenue for future years such as changes in contracts, grants, professional services, commodities, travel and equipment.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Salary : $81,122 - $124,937
