What are the responsibilities and job description for the Executive Assistant - Coroner position at Montgomery County Pennsylvania?
- SUMMARY
The Executive Assistant provides administrative support to the Coroner and the Coroner leadership staff as needed.
- ESSENTIAL DUTIES AND RESPONSIBILITIES
- Act as the first point of contact for all interactions with the Coroner.
- Coordinate and help schedule appointments for Coroner.
- Provide logistical support for meetings, public engagements, and appointments.
- Develop and organize meeting materials including PowerPoint presentations and talking points.
- Organization and management of all written and verbal communications of the Coroner.
- Respond to inquiries from other departments and external stakeholders.
- Attend meetings with or for the Coroner, both internal and external;
- Provide documentation and record of all meetings attended.
- Development of announcements, meeting invites, and flyers, in collaboration with Communications, etc..
- Format letters, memorandums, and reports from rough draft to final copy.
- Screen and prioritize mail in conjunction with the Coroner, appropriate distribution, preparing response and acknowledgment.
- Provide support to other Coroner Office Senior Leadership staff as needed.
- Identify appropriate events, programs, and other opportunities.
- Assist in the planning and execution of special projects for the office and community.
- Other duties as assigned.
- QUALIFICATION REQUIREMENTS
- High School Diploma, Bachelor's Degree preferred.
- Strong professional, administrative, and technical skills.
- Excellent communication skills, both written and oral.
- Excellent interpersonal skills.
- Good time management and critical thinking skills.
- Ability to work independently and as part of a team creativity and strategically.
- Expect occasional evening and weekend events and presentations.
- PHYSICAL DEMANDS
The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands or arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.
