What are the responsibilities and job description for the Senior Administrative Assistant position at Montgomery Personnel Board?
Salary Information
Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade.
- A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and Montgomery Personnel Board Rules & Regulations
Nature of Work
This position is an advanced-level administrative position that performs a full range of general and specialized clerical procedures. It differs from lower-level clerical positions as it provides direct support to large departments, upper-level managers, or cabinet members in various administrative functions. The job requires a comprehensive understanding of office administration and the ability to make effective decisions. Work responsibilities include, but are not limited to, managing complex payroll systems, preparing and controlling budgets, purchasing supplies and equipment, handling personnel actions, and performing general administrative functions involving developing department reports and documentation. Additional responsibilities include maintaining accurate record-keeping and filing systems and carrying out financial and basic bookkeeping duties, such as accounts payable, department billing, and processing payments. The work in this position is non-routine and often cyclical, conducted according to general instructions from a supervisor. Senior Administrative Assistants typically support supervisors, managers, or directors overseeing larger divisions or smaller departments.
Minimum Qualifications
High School diploma or GED and two (2) years of responsible administrative experience which demonstrates full knowledge of multiple administrative functions such as payroll / financial duties, managing department documentation, purchasing and / or supporting supervisors or managers. A technical certification in Office Administration or closely related area may substitute for one (1) year of experience. Advanced training in office administrative or closely related area is preferred at this level.
NOTE : Two (2) years' experience as an Administrative Assistant will qualify for this position.
NOTE : Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.
Kind of Examination
Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the Montgomery Personnel Board . Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection device will be used to rank the qualified applicants on the eligible register and tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.
Complete an online application by visiting Montgomery Personnel Board's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 11 : 59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.
Additional Information
This position is open only to the Montgomery Personnel Board employees who have completed their probationary period and meet the minimum qualifications.