Personal Assistant

Job description

Personal assistant for a health care professional in Cambridge with several real estate properties to manage. The job consists of paying bills (almost all online), entering financial data into QuickBooks, reconciling bank and credit card statements, sorting and sending out mail, scheduling and managing home and property repairs at one additional property with two units. The hours can be flexible, 15 to 20 hours per week, ideally spread over three days. Some work from home and via Zoom is possible. 2 weeks paid vacation time.

Desired qualifications

Responsible, reliable, honest, pleasant to work with, strong organizational skills, detail oriented

Solid knowledge of and experience with QuickBooks and online bill payment

Some experience with managing RE, getting repairs done; some project management experience is desirable but not required.

Ability to maintain confidentiality; I am a psychologist, and my assistant will occasionally be working with patient information.

Capacity to maintain good relationships and manage trades people and others I employ, as my representative

Self-motivated to follow through on assignments, see, and keep track of what needs to get done

Comfortable working on his/her own without co-workers. I travel a good deal and need my assistant to keep things going when I’m gone.

Should have a Driver’s license and car for doing errands, post office, etc.

Able to handle whatever comes up with initiative, e.g. a water leak if I’m not around.

Not essential, but an added qualification would be experience or willingness to learn how to do online patient insurance billing

Advantages

Flexible schedule is possible

Comfortable working environment

Regular reviews of how the work is going and open to suggestions

Former assistants have found the work interesting and enjoyable