Administrative Assistant

Sweeney Merrigan Law is growing, and we’re on the hunt for a versatile entry-level administrator to handle a variety of administrative, human resources, and financial duties.

Your duties may include scheduling appointments, handling inquiries, and managing outbound mail. You may also be required to assist with filing certain materials such as client documents and medical imagery. Are you naturally good at troubleshooting computer, software, or other common office tech issues? Make sure you let us know!

At Sweeney Merrigan, one of Boston’s leading personal injury law firms, we pride ourselves on giving our clients only the highest quality of service, care, and professionalism as we fight to get them the compensation they deserve. Our office is a low-ego environment where we seek to have one another’s backs and strive for excellence as a group.

To ensure success as an administrative assistant, you should exhibit excellent communication skills and competency in general office administration. Outstanding administrators are polished professionals who are highly organized, seek out solutions, and make the whole office more efficient. This is a position that has the potential to grow into an Office Manager role as the firm continues expanding. We’re looking for the ideal team player: someone who is humble, hungry for success in their role, and exhibits “people smarts”. If you’re someone who takes initiative, eagerly helps others, and is excited to help make our office an even more efficient and smooth-running place to work, we want to hear from you!

Administrative Assistant Responsibilities:

• Conduct employee onboarding and offboarding, including technology setup, software access, and payroll
• Run payroll under supervision of Office Manager
• Assist on phones when receptionist is out
• Maintain employee records and files
• Deposit incoming checks and print outgoing checks
• Manage the maintenance and repair of office equipment such as laptops, printers, and copiers
• Upload incoming CDs of medical images
• Maintain relationships with vendors such as our internet provider, building maintenance team, and cloud software providers, solving problems as they appear
• Organize and manage the appearance of the office space, particularly in anticipation of a client’s presence.
• Pay invoices
• Bring an attitude of curiosity – how can I solve this problem, and what do I need in order to figure it out?
• Provide general assistance to the Office Manager and firm leadership as needed

Administrative Assistant Requirements:

• bachelor’s or associate degree required
• This will be an on-site role.
• Prior experience as a legal or other receptionist will be advantageous.
• Familiarity with legal terms, legal documents, and filing preferred but not required.
• Excellent written and verbal communication skills.
• Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.
• Exceptional interpersonal and communication skills.

What We Offer:

• Competitive salary
• A low-ego work environment focused on shared achievements, recognition, and team support
• Health, dental, vision, life, and commuter benefits
• Opportunities for skill development and career growth within the firm