Real Estate Executive Assistant

The Job Opportunity:

• Moreland luxury office of Cord Shiflet is looking for a trustworthy and committed Real Estate Executive Assistant with an excellent work ethic, drive to succeed in a supportive role, and love for the industry
• Reporting directly to Cord, the ideal candidate will hit the ground running, sharing his/her expertise in office administration and support
• This is an opportunity to join a high performing team with Austin’s top selling agent 15 years running and Austin’s homegrown brand of Moreland Properties
• For more about Cord Shiflet Group visit: https://cordshomes.com/

Core Responsibilities:

• Process job (we will teach process)
• Back end Skyslope files for all team members 
• PG Dropbox files for team members
• Annual homestead letters (to buyer clients from the year prior)
• Schedule annual house anniversary deliveries (for buyers 3 years back)
• Interface with other agents (and some clients) over the phone and represent the group well
• Manage calendars both business and personal 
• Schedule buyer tours, create agendas, set appointments and prep all the MLS and background paperwork that goes into luxury home tours 
• Set up real scout searches for buyers and sellers 
• Send Sellers Shields to sellers 
• Create listing presentations and help with comparative market analysis 
• Draft marketing proposals for listings 
• Create marketing updates for listings for agents to proof and send 
• Maintain and print Listing Books and Buyer Books annually and keep copies
• Submit listing info internally through marketing coming soon, just listed, new price, sold 
• Assist with occasional event planning for clients including booking venues, décor and planning the F&B
• Maintain deal spreadsheets, business plans and reports 
• Maintain active pipe and database for lead agent
• Interface with marketing and submit requests
• Occasionally help with set up open houses 
• Coordinate photoshoots and video filming
• Website maintenance and updates
• Custom website creation per listing 
• Load properties into MLS/TAN/ALN
• Support Cord’s office by talking with vendors, managing receipts/expense reports etc
• Running the office from the command center and keep everyone on track
• Draft buyer and listing agreements, amendments and other paperwork related to real estate for review by a member 
• Request client testimonials and post online/website
• Annual employee agreements 
• Occasional personal errands and correspondence (such as holiday cards) for lead agent
• Personal logistic support for lead agent, including personal bill pay, vendor coordination 

Qualifications:

• Detail oriented and organized 
• Proactive and positive “can do” attitude
• 2 or more years of administrative office experience or executive assistant experience preferable in a real estate environment 
• Previous real estate assistant experience preferred
• Advance skills in Microsoft office and or comparable Mac applications 
• Excellent track record of being process driven
• Rolling up sleeves to get done what needs to be done and sniff out any potential issues or pitfalls and getting ahead of them
• Superior writing skills (property descriptions, emails, letters, thank you)
• InDesign experience preferred
• Math skills preferred
• Ability to handle tight deadlines, multi-task, work cross-functionally, and prioritize work in a fast paced, and dynamic environment
• Must have a serious commitment to confidentiality for our clients and group members 
• Desire to commit to a position for a minimum of 3 years or longer
• Candidates should have a love of the industry and a dedication to supportive roles; this position is not a path toward an agent position

Schedule: Monday to Friday

• Main hours: 9am-5pm in person at 3825 Lake Austin Boulevard
• This position is in office everyday with some errands weekly 

Salary and Benefits:

• 60-70k Annual Base
• Percentage bonus on lead agent’s closed deals less marketing expenses 
• End of year bonus based on group production