What are the responsibilities and job description for the Executive Assistant (Remote) Must live near Long Beach position at Morgan Stephens?
Job Title: Executive Assistant I
Location: Remote – Must be able to occasionally work onsite at the Long Beach, CA to support ad hoc meetings. Must work part-time hours and be within ~40 miles of the 90802
Salary: $70,000 - $75,000 with a full benefit plan offered with employer contribution.
Contract to Permanent
Job Summary: Provides administrative-level support to an Executive and division team members. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.
Key Responsibilities
Location: Remote – Must be able to occasionally work onsite at the Long Beach, CA to support ad hoc meetings. Must work part-time hours and be within ~40 miles of the 90802
Salary: $70,000 - $75,000 with a full benefit plan offered with employer contribution.
Contract to Permanent
Job Summary: Provides administrative-level support to an Executive and division team members. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.
Key Responsibilities
- Provide 3 years of experience with Microsoft Office Suite
- 5 years of office/clerical experience
- Compose routine executive correspondence
- Establish and maintain official documents and records in appropriate files
- Respond to a broad range of inquiries
- Keep the executive’s calendar up-to-date
- Make necessary arrangements to ensure details for meetings are completed
- Conduct outside research for projects, as necessary
- Prepare recurring and special reports and presentations by gathering data, interpreting data, and assembling reports using PowerPoint, Excel, etc., for executive’s review and distribution
- Proofread and edit materials
- Provide confidential administrative and clerical support to the executive
- Receive, open, sort, read, and prioritize the executive’s mail
- Schedule appointments, meetings, conferences, luncheons, hotel reservations, and travel plans
- Serve as recording secretary for committee(s), scheduling meetings, distributing materials, recording, and transcribing meeting minutes
- Perform complex secretarial work of an administrative nature, including record keeping
- Adhere to the company’s/department’s confidentiality and HIPAA compliance programs
- Copy, fax, and route information as requested
- Provide excellent organizational and time management skills; must adhere to and meet all deadlines
- Respond independently to a broad range of inquiries
- Participate in outside research, as necessary, for some projects
- Serve as a receptionist for the executive, receiving and screening visitors and telephone calls
- Strong call-screening capabilities in dealing with salespeople and non-essential calls
- Type documents, memos, correspondence, presentations, forms, charts, tables, and the like from rough draft
- Comply with required workplace safety standards
- Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/PowerPoint), including mail merges, and the ability to type 65 wpm
- General knowledge of industry-related issues, particularly Medical Managed Care/Medicaid program
- Ability to deal with all levels of staff; must be professional and diplomatic
- Excellent interpersonal, verbal, and written communication skills
- Ability to maintain attendance to support required quality and quantity of work
- Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)
- Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and customers
- Associate’s Degree or equivalent experience
- 2 years of Executive Assistant experience
Salary : $70,000 - $75,000
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