Associate Benefits Coordinator

Position Overview

Associate Benefits Coordinator

Position Roles, Responsibilities and Expectations

Position Overview

The Associate Benefits Coordinator work to design, oversee, and implement the company’s benefits programs. Monitors benefit structures and ensures policies, procedures and programs are in alignment with the company’s overall strategic objectives and HR vision.

Corporate Structure

The Associate Benefit Coordinator is to be part of a group of corporate associates. IHP’s Employee Associate Benefit Coordinator, along with other corporate staff is to work in conjunction to establish a:

* Positive corporate culture

* Create dynamic business strategies

* Implement effective programs

* Measure performance

* Solve problems before they are problems

* Generate positive business outcomes

The Associate Benefits Coordinator will report to the Director of Payroll and Benefits.

Personal Characteristics

As a key component to the positive corporate culture for IHP, the Associate Benefit Coordinator will ensure human resource compliance is fair and consistent. Critical to this role are the following expectations and characteristics:

* Enthusiasm and passion for the job at hand and the overall senior healthcare industry.

* Upbeat moral and energetic leader with the ability to instill hope and desire in those that are being managed.

* Deliberative problem solver.

The Associate Benefits Coordinator is a leader not only to the Morning Pointe community, but to the communities visited at large. Proper dress, conduct, professionalism is to be evident at all times.

* Works in office environment.

* Sits, stands, bends, lifts and moves intermittently during working hours.

* Subject to frequent interruptions.

* May work beyond normal working hours.

* Travel to offsite locations as required.

* Involved with residents, associates, caregivers, government agencies/personnel, etc. under various circumstances.

* Bachelor’s Degree or five (5) years’ experience in Benefits Administration

* Superior Interpersonal skills

* PHR certification a plus

* Must have excellent verbal and written communication skills.

* Must possess the ability to make independent decisions when circumstances warrant such action.

* Must have demonstrated ability to develop and deliver appropriate training programs.

* Ability to identify, utilize and interpret workforce-related metrics.

* Proficient in the use of MS Office application as required.

* Must possess leadership ability and willingness to work harmoniously with professional and non-professional personnel.

* Must have the ability to plan, organize, implement and interpret HR programs, goals, objectives, policies and procedures of the Human Resource department.

* Must understand and follow company policies, including harassment and complaint procedures.

* Must be able to read, write, speak and understand the English language.

* Must be able to sit, stand, bend, lift, push, pull, stoop, walk and move intermittently during work hours.

* Must practice regular and dependable attendance.

* Must be able to concentrate and use reasoning skills and judgment.

* Must be able to advice and guide leadership staff in all areas relative to human resources and compliance.

IHP’s associates are the virtual key to its business success. This vast resource is the most dynamic, expensive and visual aspect of the business. The Associate Benefit Coordinator is to incorporate a variety of leadership skills with the following efforts:

Roles & Responsibilities:

The Associate Benefits Coordinator will manage benefits and policy and procedure review for SCA new hires, assist with payroll, and manage all aspects of benefits.

Benefits Management

* Maximize Paylocity/B-Swift relationship & technologies.

* Ensure associates are correctly classified in benefits software program.

* Maintains confidentiality of information/data relative/incidental to IHP, including but not limited to salaries/payroll, benefits, and any human resources related issues.

* Administers various associate benefit programs, such as group insurance, life, medical and dental, accident and disability, insurance, FMLA, tuition reimbursement and retirement 401K.

* Prepares and executes, with legal consultation, benefit documentation such as original and amended plan texts, benefit agreements and insurance policies. Instructs insurance carriers, trustees, and other administrative agencies outside the company to effect changes in benefit program. Ensures prompt and accurate compliance.

* Coordinates human resources procedures to initiate benefits such as profit sharing, disability insurance, medical and life insurance.

* Provides benefit orientations, enrollments, claims processing and self billings of insurance. Process and maintain all status reports and pay changes including COBRA administration.

* Assist associates in filing health, dental, life, and all other related and deferred benefit claims.

* Implement new benefit programs; arranges and conducts associate information presentations and enrollments.

* Verify the calculation of the monthly premium statements for all group insurance policies and maintains statistical data relative to premiums, claims, and costs. Resolve administrative problems with the carrier representatives.

* Maintains files of profit sharing plan history, profit sharing data, correspondence, reports, and forms.

* Assist Human Resources/CFO in obtaining statistics and information in renewal process of any Health, Life and Retirement plans that benefit the company.

* Prepare and setup meetings designed to help associates obtain information and understand company benefits and other related incentive programs.

* Assures company compliance with provisions of Associate Retirement Income Security Act. Prepares reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor, insurance commissioners, and other regulatory agencies.

* Handles benefit inquiries and complaints to ensure quick, equitable, courteous resolution.

* Responsible for ACA compliance and 1095 records.

* Scanning IHP medical enrollment and 401K enrollment for personnel files.

* Work with carrier and community for OE EOI follow up/wrap up.

* Review PAFs against B-Swift system set up.

* Assist with daily Benefit class change Alerts from Paylocity, daily Import Alerts, review BCBST weekly exception error report, review ACA dashboard, daily system error alerts.

* Maintain and oversee FMLA and non-FMLA reporting to ensure accuracy and compliance.

* Maintain and oversee Worker’s Compensation to ensure accuracy and compliance.

* Assist with scheduling program management as assigned.

Payroll Assistance

Work closely with Human Resources, and Payroll Coordinators on all payroll matters.

* Assist in ensuring semi-monthly payrolls are processed in a timely manner.

* Assist in completing payroll ensuring compliance with policy, state and regulatory requirements.

* Assist in reviewing computed wages and corrects errors to ensure the accuracy of earnings.

* Assist in responding to associate inquiries and requests regarding payroll matters.

Orientation Assistance

* Orient SCA new hires to the benefits package and policies and procedures

* Maintain SCA personnel file ensuring confidentiality of all files

* Other duties as assigned.

Outcomes

Under the assistance of the Associate Benefits Coordinator, IHP anticipates that its investment in assisted living assets will lead the industry in performance in the following areas:

* Solid community reputation

* Outstanding career opportunities

* Innovative approaches to business

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What are your salary expectations?

Ability to Commute:

• Ooltewah, TN (Required)

Work Location: In person