What are the responsibilities and job description for the Office Manager position at Morningside House Senior Living?
Now Hiring: Office Manager - Part-Time
We are looking for an Office Manager to join our corporate team at Morningside Elite Management as soon as possible. Apply today to become a valued member of our incredible team at Morningside Elite Management, one of the only women-owned and operated senior-living management companies in the nation. Together we THRIVE!
Schedule:
- Monday through Friday, 9AM-3PM
Office Manager - Duties:
- Maintains a positive and professional demeanor toward residents/families, visitors and co-workers. Serves as the receptionist and greeter for the office.
- Answers incoming phone calls in a friendly, professional manner and directs calls to appropriate person.
- Increases bandwidth for the Corporate team by anticipating needs and taking ownership of planning, and being proactive.
- Provides support as required to ensure that company goals and objectives are accomplished and operations run efficiently.
- Mail and package management - receive/sort incoming mail and manage outgoing mail, ensure postage machine is functional and prepared for all mailings. Accept incoming packages and prepare and drop off any outgoing packages.
- Implements and maintains procedures/office administrative systems.
- Day to day operation of office; supplies, vendor relations, maintenance, cleaning.
- IT support liaison.
- Assists with accounts payable and other accounting/vendor related tasks.
- Manages business card ordering for corporate and community Directors.
- Organizes and manages group meetings and Zooms.
- Prepares correspondence, presentations and reports as directed.
- Liaises with customers and external agencies.
- Assists with recognition programs for staff and other employee appreciation events.
- Maintains corporate and community distribution lists.
- Respects and maintains confidentiality of the office, its records and restricted information.
- Assists CEO with email management, calendars, appointments and travel arrangements.
- Performs other duties as assigned.
Office Manager Requirements:
- An Associate’s Degree (A. A.) or equivalent from two-year College or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Excellent verbal and written communication skills. Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Accounts Payable experience a plus
Morningside Elite Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
