Administrative Assistant for Director of Environmental Services

Position Overview: We are seeking a detail-oriented and organized Administrative Assistant to support the Directors of Environmental Services at our Continuing Care Retirement Community (CCRC). The ideal candidate will play a crucial role in ensuring efficient operations within the Environmental Services department, assisting with administrative tasks, scheduling, and communications.

Responsibilities:

Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments for the Directors.
• Prepare and distribute correspondence, memos, reports, and presentations as needed.
• Maintain accurate records and documentation, including filing and data entry.

Communication Liaison:

• Serve as the primary point of contact for internal and external inquiries, redirecting them as appropriate.
• Facilitate communication between departments and stakeholders within the CCRC.

Project Coordination:

• Assist in planning and organizing special projects and events led by the Environmental Services department.
• Monitor project timelines and deliverables, ensuring deadlines are met.

Financial and Resource Management:

• Assist with budget tracking, expense reports, and procurement processes.
• Maintain inventory records for supplies and equipment used by the Environmental Services team.

Documentation and Compliance:

• Ensure compliance with regulatory requirements by maintaining accurate records and documentation.
• Assist with preparing materials for audits and inspections.

Team Support:

• Collaborate with other administrative staff and departments to support overall CCRC operations.
• Provide backup support to other administrative roles within the CCRC when needed.

Qualifications:

• Proven experience as an administrative assistant or similar role, preferably in a healthcare or senior living environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Strong verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Associate degree or higher in Business Administration, Healthcare Administration, or a related field.
• Familiarity with environmental services or facilities management operations.
• Experience with scheduling software and electronic health records (EHR) systems.

Morningside Ministries is an Equal Opportunity Employer

Morningside Ministries Core Anchors are People First…Always; Compassionate Action…Now; and Respectful Communication…Everywhere

Benefits You Can Expect:

• Medical, Dental, Vision Insurance
• Paid Time Off
• Mileage Stipend available to eligible employees
• Basic Life and AD&D Insurance
• 401(k) with Company Match
• Telemedecine
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Compassionate Action Relief for Employees C.A.R.E Fund
• Paid Jury Duty and Bereavement Leave
• Loewenberg Caregiver Scholarship
• Academy for Career Excellence Program
• Continuing Education (Relias Training)
• Employee Referral Bonus Program

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Evenings as needed
• Weekends as needed

Application Question(s):

• What is your salary expectation?

Work Location: In person