Accounts Payable and Billing Specialist

AP Responsibilities:

• Enter and process various types of invoices into the system, assist team members in obtaining correct information, and ensure entries match via the system
• Intercompany invoice flipping.
• Download and actively work through missing vendor invoices and email vendors to track down missing invoices.
• Create insertion orders to process vendor invoices.
• Manage the various email inboxes throughout the day ensure each email is addressed within 24 hours of receipt.
• Research vendor statements to confirm all invoices have been received and inform vendor of approximate pay dates.

Billing Responsibilities

• Review, Audit and Process all monthly billing as well as on an “as needed” basis for all clients assigned.
• Review and verify costs, rates and commissions based on approved SOW’s and billing requirements.
• Review unapproved jobs, unbilled costs and open purchase orders during the billing cycle to ensure all costs are accounted for and seek approvals when necessary.
• Reconciliation of all advanced bills to ensure proper and timely income recognition.
• Communicate with brand, media and production teams to ensure all costs are approved and billed on time.
• Bill and reconcile all client costs per client billing/reconciliation schedule.
• Properly code and save invoices on the server.
• Maintain monthly deadlines and coordinate billing processing to ensure timeliness.
• Research inquiries as requested through e-mail, voicemail etc., and respond within 24 hours.  Seek manager guidance or approval as needed.
• Maintain month-end and year-end close out of all assigned client invoicing.  This includes reporting, job clean-up & closing.

Qualifications

• Bachelor’s degree in accounting or finance, or equivalent experience.
• Minimum of 3 years of accounting and general ledger experience preferred.
• Proficiency in Excel, including pivot tables; familiarity with accounting software such as Advantage, MS Dynamics, QuickBooks, SAP, or Oracle is a plus.
• Strong analytical and quantitative skills.
• Experience in the advertising industry is a plus.
• Ability to multi-task and thrive in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, with the ability to work well in a team and maintain a positive disposition.
• Demonstrated ability to analyze and report issues and solutions clearly and consistently.
• Commitment to compliance with company policies and relevant regulations.

Uphold our agency values: Humanity.  Diversity.  Integrity.   Tenacity.  Curiosity.

Since 1981, Moroch has been the multi-unit and franchise marketing experts. Headquartered in Dallas, TX, we know how to build brands and truly get the most from individual markets through our local market insights, strategy, multicultural understanding, data and creativity. As an independent agency, we help our clients, including McDonald’s, Planet Fitness, Midas, and Ace, create connections that last.

This job description reflects the general details considered necessary to describe the principal functions of the job. It shall not be construed as a detailed description of all work requirements, nor is it intended to be an exhaustive list of responsibilities and duties necessary to perform the job.  Moroch Holdings, Inc. is an Equal Opportunity Employer.