Administrative Assistant - Guest Relations Representative (Morrilton Intermediate; Grades 4-6)

Position Title:          Administrative Assistant/Guest Relations Representative

Reports To:              Building Principal

FLSA Status:            Non-exempt

Length of Contract: Salary and work year to be established by the Board of Education.

SUMMARY:

The Administrative Assistant/Guest Relations Representative, under the direction of the Building Principal, aides in the administration of student affairs so as to provide the maximum services to support academic achievement and the school’s strategic goals and priorities.  He/she is often the first interaction stakeholders have when entering the school.  Therefore, it is critical that the Administrative Assistant/Guest Relations Representative maintain a positive rapport at all times.  Under the direction of the Building Principal, the Administrative Assistant/Guest Relations Representative assists with daily operations of the school.   He/she helps ensure compliance of local, state, and federal laws, rules, and policies.  He/she represents the South Conway County School District by communicating with the public and assists with daily operations and needs as they arise.  He/she will continually learn and efficiently utilize Eschool and Efinance to maintain records and perform bookkeeping responsibilities for the building.  The Administrative Assistant/Guest Relations Representative’s primary purpose is to assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of scholars can be realized.

ORGANIZATIONAL RELATIONSHIPS:

The Administrative Assistant/Guest Relations Representative will be evaluated by the Building Principal, in accordance with the provisions of the Board of Education policy on evaluation of Professional Personnel.  He/she will work collaboratively with staff, parents/guardians, and scholars, to ensure that district initiatives are unified to accomplish the mission, vision, purpose, and goals of the SCCSD.  He/she will also serve staff, scholars, parents/guardians, and visitors through communication and daily operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned.

• Demonstrates relentless commitment to safety, learning, and academic achievement of all scholars by actively participating in the Professional Learning Community Process and carrying out assigned responsibilities to contribute the mission of the South Conway County School District.
• Greets visitors and guests promptly with a warm smile and welcome upon entering the school building.
• Assists all entering stakeholders in a friendly manner when checking them into the office and helping them find relevant locations and destinations within the building.
• Maintains confidentiality regarding building operations.
• Strives to exemplify the highest core values of integrity, character, courage, and unconditional positive respect.
• Demonstrates effective customer service to all district patrons.
• All bookkeeping should be checked and cross-checked for accuracy.
• Should remember that accuracy in Eschool and Efinance is much more important than speed.
• Learn and become proficient in utilizing Eschool and Efinance.
• Types letters, reports, etc. as required using Microsoft Word.
• Prepares all monthly reports as required using Word or Excel, if required.
• Maintains a neat and professional appearance at all times.
• Maintains a neat and professional office area at all times.
• Communicates effectively and courteously with visitors, scholars, and staff.
• Updates and accurately maintains student records, staff records, and financial records with confidentiality.
• Uses correct grammar, speech, and speech tone at all times.
• Performs all clerical and administrative support duties as required at the school and as delegated by the school administrators.
• Administers medical assistance to students in the absence of the school nurse.
• Answers telephones and direct calls or messages to the proper person (i.e. principal, teacher, staff member, student, etc.)
• Other duties as assigned by supervisor. 

EDUCATION, CERTIFICATIONS, AND EXPERIENCE:

High school diploma; Perform duties using Microsoft office, Eschool, and Efinance; Minimum three (3) years of equivalent experience; Pass all appropriate background checks; Such alternatives to the previous qualifications as the Board may find appropriate and acceptable.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general educational periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, correspondence, and procedure manuals. Ability to effectively communicate information and respond to questions from groups of fiscal managers, bookkeepers, teachers, students, administrators, parents, and the general public.  Ability to use keyboarding skills to correspond, compose, and create business letters, memos, and reports.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as general operations and percentages. Ability to apply concepts of basic algebra.  Ability to interpret graphs, including basic statistics.  Ability to operate a ten-key pad and electronic calculator by touch.  Ability to create and manipulate spreadsheets in software.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES:

Ability to establish and maintain effective relationships with students, parents, staff, and community; skilled in oral and written communication.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hand and arms.  The employee must occasionally lift and/or move up to 10 pounds such as files and materials. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The ability to travel to other buildings or local training sites may be required for professional development opportunities. The position requires the individual to sometimes work irregular or extended work hours in order to meet demands of the position.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.  The information contained in this job description is for compliance with the Americans with Disabilities (A.D.A) and is not an exhaustive list of the duties performed for this position.

South Conway County School District is an Equal Opportunity Employer