What are the responsibilities and job description for the Administrative Coordinator (Float) position at Morrison Child and Family Services?
TITLE: Administrative Coordinator (Float)
POSITION: Full-Time/ In-Person
LOCATION: Portland, Beaverton, Milwaukie and Gresham
SALARY: $22.71/hr. - $25.03/hr. (Bilingual Spanish - $24.75/hr. - $27.28/hr.)
Morrison Child and Family Services: We are a Joint Commission and Sanctuary accredited non-profit organization that provides a comprehensive array of services to children, adolescents, and their families. As an agency, Morrison, its team members, and clients commit to the following values of trauma-informed care:
- Nonviolence - being safe and doing the right thing
- Emotional Intelligence - managing our feelings so we don’t hurt ourselves or others
- Social Learning - respecting and sharing ideas of our teams
- Democracy - shared decision making whenever possible
- Open Communication - saying what we mean and not being mean when we say it
- Social Responsibility - everyone makes a contribution to the organizational culture
- Growth and Change - creating hope for our clients and ourselves
- Equity - Assuring all can survive and thrive
Position Summary:
The Administrative Coordinator supports daily operations and administrative functions/staff in the Outpatient clinics. The position provides leadership , training, and assistance within assigned clinic and provides additional support in the absence of the Business Manager. The coordinator collaborates with clinic and division leadership to develop and implement consistent practices and operations.
Duties and Responsibilities:
- Models safe language and demonstrates appropriate boundaries with peers and clients. Intervenes and provides support when staff, clients or families are unsafe with language or behaviors.
- Manages emotions and feelings in an appropriate and professional manner. Asks for help when needed.
- Values and respects the ideas of the team. Teaches and models skills related to responsibility and accountability. Is accountable for all aspects of his/her job and practices good judgment. Appropriately and effectively responds to challenging incidents; use of red flag meetings, incident debriefing etc.
- Is present and punctual for work and/or meetings. Works well within a team environment, sharing credit and opportunities. Assists in managing the balance of work load for team members.
- Shares decision making whenever possible. Uses a collaborative approach to problem solving.
- Presents ideas effectively and clearly conveys thoughts. Values shared ideas and is open/receptive to feedback. Shares necessary and important information with supervisor/supervisees. Listens to others and communicates in a healthy, effective and respectful way.
- Motivates others and maintains a positive outlook. Anticipates needs and helps develop future plans by proactive goal setting.
- Coordinates with the Business Managers to ensure that the clinics have the appropriate administrative staffing, providing coverage as needed. Assists in coordinating workloads, schedules and priorities for clinics.
- Assists with outpatient projects. Monitors and proactively manages medical billing claims, insurance authorizations, and benefit assignments, coordinating between the medical billing department and clinical staff as needed.
- Manages time well by maintaining an accurate schedule, prioritizing tasks, and remaining organized.
- Demonstrates flexibility and autonomy in tasks and schedules.
- Provides support, leadership and training of clinic and outpatient administrative teams where necessary or requested. May also provide supervision of assigned employees in the absence of the Business Manager.
- The Administrative Coordinator is required to provide support and coverage for office operations across multiple locations, including Portland, Beaverton, Milwaukie and Gresham.
Experience/Education Requirements:
- A high school diploma or equivalent is required
- 1 year of experience in a leadership role
- 2 years of related experience
- Intermediate (advanced preferred) proficiency related to data bases, web-based environments, word processing, email, and spreadsheets.
Preferred Experience:
- Experience coordinating with CCOs, medical billing, and conducting authorizations
- Previous use of electronic health record systems
- Must clear a language proficiency test, if bilingual in Spanish.
Physical demands and work environments:
Physical demands:
While performing the duties of this job, the employee frequently is required to sit, use hands and fingers, reach with arms; talk and hear. Occasionally this position requires walking, stooping, bending and lifting up to 30 pounds without assistance.
Work environment:
While performing the duties of this job, the employee is exposed to a noise level of large groups of people. Possible exposure to communicable diseases which can encompass a variety of illnesses and infections, including tuberculosis, Hepatitis A, B, and C, infectious meningitis, and HIV. Exposure to upset, angry, severely traumatized or emotionally impacted children, adolescents and families.
All Morrison programs and services are accredited by The Joint Commission, a nationally recognized standards-setting and accreditation body for health care. Accreditation demonstrates our commitment to safe, quality, and equitable care. Morrison is also certified as a trauma-informed organization by the Sanctuary Institute. Certification recognizes our dedication to providing a trauma-informed culture and environment for children, families and staff through implementing Sanctuary values, commitments, and tools.
We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.Applications will be reviewed as received. Morrison reserves the right to make a hiring decision at any point during the posting period.
Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).
If your personal values align with our agency's vision and dedication to serving youth and families, please submit your résumé, application, and cover letter to
www.morrisonkids.org/careers
.Salary : $23 - $27
